Hi,
Indeed, I did scour the lists for everyone that sent email since Jan 1 of 2011 and included the names of everyone that sent email to the list. Indeed, I said as much in several of my update emails on the check-in process.
In some cases there was an address ambiguity or a bounce, so I did not rely on those addresses and sent a request for confirmation - most of which went ignored!
In some cases, the person is no longer at the address, so there is a little risk of some addresses not being active at this point in time even though the person was active during 2011. I think we had one instance of that so far.
I resorted to this when the response rate to the check-in was so bad (we are still only at 44% response even with those people included included and the ones that have come since I set the list for this ballot.
And as I said, I included mention of the fact that I was doing so on this list so that people could object. No one did.
But as ever, thanks for the suggestion.
a.
On 15 Aug 2011, at 17:26, Robin Gross wrote:
> I didn't write these rules so don't really know how it "works", but I thought that if someone had participated on the NCSG email discussion list in the last year then they would be counted as "active" (i.e. that "checking-in" was not the only way to maintain eligibility to vote). Can someone clarify this please? Apologies for the confusion.
>
> Thanks,
> Robin
>
>
> On Aug 15, 2011, at 9:15 AM, William Drake wrote:
>
>> Hi DeeDee,
>>
>> Right, you didn't respond to the check in message from Avri, related list messages, or private follow up (I wrote to you on 22 July). So your name fell off the Active Members list. And then the vote started. So I guess it's too late for the charter vote, but you can be added to the Active list for the forthcoming election (for which you'd receive a numbered ballot with secret password etc).
>>
>> If, that is, the charter passes, and we are able to hold an election. If we can't, we not only screw up civil society @ ICANN, but also cause problems for the GNSO Council, which inter alia is supposed to seat a new batch of members and elect new leadership in Dakar. Could be quite a meeting for us...
>>
>> Cheers,
>>
>> Bill
>>
>> On Aug 15, 2011, at 6:05 PM, DeeDee Halleck wrote:
>>
>>> The problem is that when I did not respond to the "check in" I never received anything from [log in to unmask]
>>> I spend a good deal of time looking for a tally message, but I realize that it was the check in I needed. And when I just today responded to the original "check in" message, I realize that Avri is on vacation.
>>>
>>> So how can I "check in" and get a ballot.
>>> Moreover once I get a ballot (Avri sent a screen grab of one) what is the password and ballot number?
>>>
>>> I'm trying,
>>> DeeDee
>>>
>>> On Mon, Aug 15, 2011 at 11:52 AM, William Drake <[log in to unmask]> wrote:
>>> Hi Jorge
>>>
>>> On Aug 15, 2011, at 3:30 PM, Jorge Amodio wrote:
>>>
>>>> Now that I'm back in my office and doing some research on the dates
>>>> from the original messages and your message, I found that it is more
>>>> or less the same time frame when I did some experiments with labels
>>>> and started playing with Google+ and had issues with gmail, on top of
>>>> that, early in August I started doing some email cleanup deleting
>>>> folders and old emails, so there is a high probability that I lost or
>>>> missed an important number of messages during that time frame.
>>>>
>>>> Now it makes more sense and I'm sorry I missed the check in request to
>>>> contribute another vote for the Charter :-(
>>>
>>> Mail problems happen, and it's summer, which we knew would be an issue. But a pity you're missing the charter vote; hopefully the forthcoming election vote can be different.
>>>
>>> Everyone,
>>>
>>> I hope the added caps in the subject line don't offend any sensibilities, but an astonishingly large number of people have not voted yet, including veteran NCUCers, designated organizational representatives, current and former elected Council members, people we've nominated or put onto working groups/review teams/Nomcom, and on and on…This is really surprising and a serious problem. As the numbers Avri shared earlier today indicate:
>>>
>>> On Aug 15, 2011, at 10:43 AM, Avri Doria wrote:
>>>
>>>> At the last check, among those on the active member list who were sent ballots
>>>>
>>>>
>>>> - the reps of 7 large organizations have not yet voted on the charter - 28 votes
>>>>
>>>> - the reps of 10 small organizations have not yet voted on the charter - 20 votes
>>>>
>>>> - 23 individuals have not yet voted on the charter - 23 votes
>>>>
>>>> That's 71 missing votes.
>>>>
>>>> That is 71 votes effectively against the new charter
>>>>
>>>> That is a 45% vote against the charter.
>>>
>>> So a couple of years of hard work (re)drafting and (re)negotiating with successive boards are in real danger of being wasted, which will be a disaster for noncommercial interest representation in ICANN, commencing quickly.
>>>
>>> Instead of doing another round of a few of us having to spend time trying to track members down bilaterally and send reminder pleas, can I suggest an alternative? Please be proactive. If you are on the list of Active Members https://community.icann.org/display/gnsononcomstake/Active+Members and you have not received a ballot from [log in to unmask]
>>>
>>> 1. Dig around in your account, spam filters, trash, wherever
>>> 2. If you have a ballot, vote today, it takes three seconds
>>> 3. If you are really certain you did not receive the ballot, please inform us here on the list ASAP. After a few days we can compile the names and ask ICANN staff to resend it to you. They are swamped too with Dakar planning et al but hopefully they can make that happen.
>>>
>>> Time is running out.
>>>
>>> Thanks,
>>>
>>> Bill
>>>
>>>
>>>
>>>
>>> --
>>> http://www.deepdishwavesofchange.org
>>>
>>
>
>
>
>
> IP JUSTICE
> Robin Gross, Executive Director
> 1192 Haight Street, San Francisco, CA 94117 USA
> p: +1-415-553-6261 f: +1-415-462-6451
> w: http://www.ipjustice.org e: [log in to unmask]
>
>
>
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