Dear all,

As already noted our charter has rules about gender
and regional balance within our councillors. Specifically,
it says (§3.1) that

"To the maximum extent possible, no more than two (2) NCSG GNSO
Council Representatives can be declared resident of the same
geographic region as defined by ICANN. Reasonable efforts should be
taken to recruit nominees so that all geographical regions may be
represented by the NCSG GNSO Council Representatives. Reasonable
efforts should also be taken to ensure gender balance and in no
circumstance should there be fewer than 2 members of any gender."

That is a bit general and open to interpretation, so I wrote
a concrete procedure for applying them and posted it to
to the election-reform list, cf.

https://lists.ncsg.is/pipermail/election-reform/2017-July/000022.html

and it was then discussed and approved by the NCSG EC.

So, here it is. (The message linked to above contains a bit
more explanation about the reasoning for those intersted.)

******

In council election:

1. Candidates are sorted by vote count. If electing N first ones would
not result in fewer than two representatives of either gender or more
than two of any region in the council, they shall be elected.

2. If there would be fewer than two of either gender, minority gender
candidates shall be elected over majority gender ones until there'd be
two of them in the council. If there're multiple minority gender
candidates available, those satisfying the two-per-region limit shall
be given first priority, then ones from otherwise non-represented
regions, after that the ones with most votes.

3. If there are not enough minority gender candidates to achieve the
required minimum of two, their slots shall be left empty, to be filled
by the Executive Committee with temporary alternate appointments, with
the proviso that majority gender representatives may be appointed for
a maximum of one month at a time until a minority gender one can be
appointed.

4. If there would be more than two of any one region and there are
candidates from less-represented region, the slots over two for the
overrepresented region shall go preferentially to a candidate from a
region that has no representative at all, after that to one that has
only one. More than two councillors from one region shall be
acceptable only in case there are no candidates left from other
regions.

5. In event of a tie, minority gender and region shall be given
priority as above until the requirement of at least two of each gender
and at most two per region are satisfied. After that, priority shall
be given to any otherwise non-represented region, then to minority
gender representative. If tie still remains unresolved, winner shall
be determined by lot.

6. In case there are some 1-year and some 2-year slots to be filled,
2-year slots shall be given to those with most votes from the set
determined by rules above.

-- 
Tapani Tarvainen