Hi Amr,

Reading Bill's description about DC intersessional (when
I was not involved), seems things have been a bit fluid.

The last time there was a definite restriction on the number
participants regardless of funding, but it may have been due to venue
size only (I recall discussions about negotiation balance from earlier
events, but they may not be relevant anymore). So while the number of
funded travellers is certainly fixed now, it may be more self-funded
participants could join, but that's not certain, and won't be until we
know the venue.

Are we likely to have many people interested in coming with their own
funding? If so I'll raise the issue with the planning group and try
to make sure they can all attend - please let me know.

Tapani

On Nov 23 14:28, Amr Elsadr ([log in to unmask]) wrote:

> Hi Tapani,
> 
> If you would provide some clarification on this, it may be helpful. Is there a difference between funded travelers and those who wish and are able to participate at their own expense? I don’t see any distinction between the two in your email below. My understanding has always been that these meetings are open, but only with limited funding for travelers. I was never aware of any rule that said equal numbers from the two SGs are required in the room.
> 
> Also…, remote participation, along with publicly archived transcripts/recordings, have always been available in the past. So even if the numbers of in-room attendees is equal, remote participation may upset that balance.
> 
> Thanks.
> 
> Amr
> 
> > On Nov 23, 2016, at 1:43 PM, Tapani Tarvainen <[log in to unmask]> wrote:
> > 
> > On Nov 23 10:42, James Gannon ([log in to unmask]) wrote:
> > 
> >> Tapani can I see where that decision to restrict attendance to
> >> Councillors and ExCom members was taken and documented please? As
> >> that was not the case in previous intercessional.
> > 
> > As far as I know it's been the case in every intersessional, with the
> > obvious caveat that when some councillor or EC member could not
> > attend, others could be (and were) substituted.
> > 
> > I don't think anything would stop us from excluding some of them,
> > regardless of their ability to come, in favour of others deemed more
> > important if we choose to, but the number of participants is fixed.
> > 
> > Formally it was decided in the spring when the budget request was
> > made, negotiating with CSG and staff, but in practice we simply
> > followed precedent and staff-given budget constraints. If I remember
> > correctly people involved were me, Rafik and Rudi from NCSG and
> > similar number of CSG folks. I could dig up the correspondence and
> > budget request if need be. I don't remember who decided it and how for
> > the first intersessional in 2013.
> > 
> > Also, there have been "social events" where local non-participants
> > could be invited. But in the actual meeting it was always the case
> > that CSG and NCSG had to have same number of people, based on
> > the number of EC members and councillors.
> > 
> > -- 
> > Tapani Tarvainen
>