On Nov 23 10:42, James Gannon ([log in to unmask]) wrote:

> Tapani can I see where that decision to restrict attendance to
> Councillors and ExCom members was taken and documented please? As
> that was not the case in previous intercessional.

As far as I know it's been the case in every intersessional, with the
obvious caveat that when some councillor or EC member could not
attend, others could be (and were) substituted.

I don't think anything would stop us from excluding some of them,
regardless of their ability to come, in favour of others deemed more
important if we choose to, but the number of participants is fixed.

Formally it was decided in the spring when the budget request was
made, negotiating with CSG and staff, but in practice we simply
followed precedent and staff-given budget constraints. If I remember
correctly people involved were me, Rafik and Rudi from NCSG and
similar number of CSG folks. I could dig up the correspondence and
budget request if need be. I don't remember who decided it and how for
the first intersessional in 2013.

Also, there have been "social events" where local non-participants
could be invited. But in the actual meeting it was always the case
that CSG and NCSG had to have same number of people, based on
the number of EC members and councillors.

-- 
Tapani Tarvainen