NCUC Executive Committee Minutes December 5, 2003 10:30 am North America, 4:30 pm Germany 11:30 pm Philippines. Meeting time: two hours Method: IRC Present: Milton Mueller, Chair Valerie Gordon, LAC rep Chris Chiu, NA rep Horacio Cadiz, AP rep Iliya Nickelt, EU rep 1. Budget/finances report * $550 in NCUC account from memberships * about $1500 of EPIC Public Voice grant remaining * Afilias will donate $5000. Some discussion of appropriateness of accepting it. EC agreed that as long as it is public and Constituency makes it clear that its activities and decisions will not be affected it will take it. * Must set up credit card payment system for members using non-US currencies * $5000 budgeted for Rome meeting 2. Make a decision about terms of Council members Marc and Jisuk tied in votes, must be assigned a two-year or a one-year term. Difficult and somewhat arbitrary choice, after deliberation Marc chosen because of his experience with ICANN processes, Jisuk has an excellent chance of being re-elected next year should she choose to do it. 3. Make a decision about Secretary-Treasurer David Bell (Syracuse U. GA) continues at least until Summer. We will start looking for alternatives at Rome meeting 4. Whois Task Forces Up to $300 budgeted for (documented) expense reimbursement for TF participants (mostly phone costs) 5. Africa representation on EC Valerie Gordon will relay to Thierry Amoussogbo the EC's desire to have him represent Africa on the EC. Because the election was missed, he will be appointed as an advisor and invited to meetings. Thierry missed the election because a change of location led to missed emails 6. Make a decision and/or define a process to pick a NCUC representative to the PIR Advisory Committee The Comittee decided that after consulting with our past rep (YJ Park) about the nature of the position and the best type of person to appoint, we would issue a call for nominations on the NCUC-discuss list. By mid-January, the EC will appoint someone. 7. Charter revisions There are some loose ends in the charter that were identified by Adam Peake. MM will dig up that message, Iliya will also prepare a list of things that may need to be changed. 10. Schedule next session Next EC meeting set for some time in mid-late January, re-using the chat room format that worked successfully this time. MM will propose specific date and gain approval from other EC members. Thanks to Iliya Nickelt for use of his chat site.