Begin forwarded message: > From: Glen de Saint Géry <[log in to unmask]> > Date: January 10, 2009 12:47:59 AM GMT+01:00 > To: Carlos Affonso Pereira de Souza <[log in to unmask]>, William > Drake <[log in to unmask]> > Cc: "[log in to unmask]" <[log in to unmask]>, Glen de Saint Géry <[log in to unmask] > > > Subject: FW: Help Build The New GNSO > > Dear Carlos and Bill, > > This is the message that Rob Hoggarth mentioned in the meeting > yesterday, please distribute widely. > Many thanks, > > Glen > [To: council[at]gnso.icann.org; liaison6c[at]gnso.icann.org] > [To: ga[at]gnso.icann.org; announce[at]gnso.icann.org] > [To: regional-liaisons[at]icann.org] > > http://www.icann.org/en/announcements/announcement-09jan09-en.htm > Help Build The New GNSO > > Volunteers Are Now Being Accepted To Join Work Teams That Will > Develop GNSO Improvement Implementation Plans > > 9 January 2009 > > The GNSO is creating five new Work Teams to be the incubators > through which implementation plans for ICANN Board approved GNSO > improvement recommendations can be developed and proposed by members > of the ICANN community. Each Work Team will be made up of community > volunteers who have interest in and expertise in one of five main > focus areas: > > Constituency/Stakeholder Group Operations > GNSO Operations > New Working Group Model. > New GNSO Policy Development Process (PDP) > Community Communications and Coordination > We encourage you to participate in one of the Work Teams. > > If you do have an interest in participating, please send a message > to [log in to unmask] indicating which Work Team you want to > join. Please include in the message your name, affiliation > (constituency or individual), company/organization, position/title, > email address, time zone, telephone numbers, and describe your > specific interest (professional and/or personal) in joining the > team. All personal information will be kept confidential. > > The Work Teams are open to all interested volunteers. Work Team > meeting times will probably overlap, so please consider joining only > one Work Team. > > Background information and the scope of each newly chartered team > are summarized below. > > Background Information > > The ICANN Board announced sweeping recommendations for improving the > GNSO last June at their meeting in Paris. The implementation work of > the GNSO Improvements effort is underway and there are many exciting > opportunities available for ICANN community input and support to > help achieve the goals and objectives adopted by the Board. The > effort is progressing on four parallel tracks: > > The GNSO Council is working to develop the transition to a newly > structured GNSO Council by June 2009. > Existing GNSO constituencies are preparing to submit their re- > confirmations to the ICANN Board. > New Stakeholder Groups are developing petitions and charters for > ICANN Board recognition, and > The GNSO is creating five special Work Teams to develop specific > proposals, processes and mechanisms for implementing the ICANN > Board's Recommendations. > All four areas require significant investments of time and > brainpower from members of the ICANN community, but the Work Team > efforts, in particular, need an infusion of enthusiasm, passion, > expertise and fresh ideas from the entire community to move the > implementation forward. > > Scope of the Work Teams > > Constituency Operations Team (COT) > > This team will develop guidelines and mechanisms to help GNSO > constituencies and stakeholder groups operate in ways that ensure > transparency, accountability and accessibility, including outreach > efforts to encourage broader participation within the GNSO by > explaining the added value of membership in these groups. > > In its Paris recommendations, the Board directed GNSO constituencies > to develop participation rules and operating procedures that set > certain minimum standards regarding transparency and accountability. > The Board emphasized that criteria for participation in any ICANN > constituency should be objective, clearly stated, and standardized. > In addition, the Board directed constituencies to develop global, > targeted outreach programs aimed at increasing participation and > interest in the GNSO policy process, including information on the > option to self-form new constituencies. > > Some of the specific recommendations approved by the Board include: > > Develop a global outreach program to broaden participation in > current constituencies. > Enhance existing constituencies by developing recommendations on the > following: > Develop a set of top-level participation guidelines based on the > principles as defined in the GNSO recommendations, while recognizing > differences between constituencies and that one size may not fit all > constituencies; and > > Develop a "tool kit" of basic administrative, operational and > technical services available to all constituencies > > Please refer to the draft COT Charter for more information: https://st.icann.org/icann-osc/index.cgi?constituency_operations_team > . > > Communication and Coordination Team (CCT) > > This team will develop tools for increased communication > effectiveness and efficiency within the GNSO and improve GNSO > communication and coordination with other ICANN structures, > including members of the ICANN Board, other Supporting Organizations > (SOs) and Advisory Committees (ACs). > > The Board stated that the Council as well as the GNSO constituencies > should consider additional ways in which the GNSO can further > improve communication, cooperation and coordination with other ICANN > structures. The Board added that there should be more frequent > contact and communication between the GNSO Council, GNSO > constituencies and the members the Council elects to the Board, and > among the Chairs of the GNSO, other Supporting Organizations and > Advisory Committees especially in advance of each ICANN Meeting. > > Some of the specific recommendations approved by the Board include: > > Improve the GNSO's: > > Web site > Document management capacity > Ability to solicit meaningful public comments on its work > Coordination with other ICANN structures. > Please refer to the draft CCT Charter for more information: https://st.icann.org/icann-osc/index.cgi?osc_communications_team > . > > GNSO Council Operations Team (GCOT) > > This work team will develop any changes needed to the Council's > operational procedures and role in response to the Board approved > GNSO structure including determining what steps are needed to > establish the role of the Council as a "strategic manager of the > policy process" and preparing clear rules for the establishment of > new constituencies within stakeholder groups, while recognizing that > differences exist between stakeholder groups and constituencies. > > The Board recommended that the Council move away from being a > legislative body concerned primarily with voting towards becoming a > strategic entity focused on overseeing and managing Working Groups, > which will be primarily engaged in developing policy for the GNSO. > The Council should adopt term limits and implement a training and > development curriculum for its members. > > The Board endorsed a new bicameral voting structure for the newly > reorganized Council comprised of four broad stakeholder groups. It > authorized the establishment of a "contracted party house" (made up > of registry and registrar stakeholder group representatives) and a > second "non-contracted party house" (made up of commercial and non- > commercial stakeholder group representatives) and set parameters for > their respective compositions. The Board also approved the presence > of a voting Nominating Committee Appointee (NCA) in each house and > subsequently authorized a third Council-level non-voting appointee. > The Board also approved a methodology for the GNSO Council to select > a Chair and approved various voting thresholds recommended by the > community. > > Some of the specific recommendations approved by the Board include: > > Determine what steps are needed to establish the role of the Council > as a "strategic manager of the policy process." > Define and develop scope and responsibilities of any other standing > "committees" as recommended by the BGC WG (those suggested to date: > committee to analyze trends; committee to benchmark policy > implementation) > Develop "Statement of Interest" and "Declaration of Interest" forms. > Develop curriculum for training Council members, constituents, > facilitators and others. > Prepare clear rules for the establishment of new constituencies > within stakeholder groups, while recognizing that differences exist > between stakeholder groups and constituencies. > Review and recommend amendments as appropriate regarding methods for > encouraging, promoting and introducing new constituencies, while > recognizing that differences exist between stakeholder groups and > constituencies. > Please refer to the draft GCOT Charter for more information: https://st.icann.org/icann-osc/index.cgi?gnso_operations_team > . > > Working Group Model Team (WGMT) > > This team will collaborate to develop a new Working Group model for > GNSO policy development and decision making. > > The ICANN Board recommended that Working Groups become the focal > point for GNSO policy development to enhance the process by making > it more inclusive and representative, and, ultimately, more > effective and efficient. The Board noted that this approach can be a > more constructive way of establishing areas of agreement than task > forces, where membership is limited and discussion can become > polarized along constituency lines. Working Groups also enable key > parties to become involved in the beginning and work together to > address complex and/or controversial issues. Appointing skilled > chairs and drafters, as well as proper scoping of the Working > Group's objectives, will be integral parts of a successful model. > The Board urged that steps be taken immediately to move to a Working > Group model for future policy development work, developing > appropriate operating principles, rules and procedures that can draw > upon expertise gained from other organization's successful policy > development efforts, as appropriate. > > Please refer to the draft WGMT Charter for more information: https://st.icann.org/gnso_transition/index.cgi?pdp_team > . > > Policy Development Process (PDP) Team (PDPT) > > This team will work to develop a more efficient and effective policy > development process for the GNSO community. > > The Board emphasized that the GNSO Policy Development Process (PDP) > needs to be revised to make it more effective and responsive to > ICANN's policy development needs. It should be brought in-line with > the time and effort actually required to develop policy and made > consistent with ICANN's existing contracts (including, but not > limited to, clarifying the appropriate scope of GNSO "consensus > policy" development). > > The Board stated that, while the procedure for developing "consensus > policies" will need to continue to be established by the Bylaws as > long as required by ICANN's contracts, the GNSO Council and Staff > should develop and propose new PDP rules for the Board's > consideration and approval that contain more flexibility. The new > rules should emphasize the importance of the preparation that must > be done before launch of a Working Group or other activity, such as > public discussion, fact-finding, and expert research in order to > properly define the scope, objective and schedule for a specific > policy development goal, and the development of metrics for > measuring success. > > Please refer to the draft PDPT Charter for more information: https://st.icann.org/gnso_transition/index.cgi?pdp_team > > For additional information about the GNSO Improvements > Implementation process please consult the GNSO Improvements > Information Page at http://gnso.icann.org/en/improvements/ > > Glen de Saint Géry > GNSO Secretariat > [log in to unmask] > http://gnso.icann.org > > *********************************************************** William J. Drake Senior Associate Centre for International Governance Graduate Institute of International and Development Studies Geneva, Switzerland [log in to unmask] New book: Governing Global Electronic Networks, http://tinyurl.com/5mh9jj ***********************************************************