Begin forwarded message: > From: "Switzer, Tim" <[log in to unmask]> > Date: February 25, 2010 11:59:23 AM PST > To: "David W. Maher" <[log in to unmask]>, <[log in to unmask]>, > <[log in to unmask]>, <[log in to unmask]>, > <[log in to unmask]>, <[log in to unmask]> > Cc: "Alexa Raad" <[log in to unmask]>, "Gomes, Chuck" > <[log in to unmask]>, "Kane, Pat" <[log in to unmask]>, "Neuman, > Jeff" <[log in to unmask]>, "Song-Marshall, Judy" <Judy.Song- > [log in to unmask]>, "James M Galvin" <[log in to unmask]>, > <[log in to unmask]> > Subject: ICANN Nairobi NO VA "remote participation" site - Update > and ACTION needed! > > > > OK folks, here is an update from my email this past Monday, sorry > for the delay on more details…….. > > > > (BTW, could someone please this email forward to Marilyn Cade - my > emails somehow get blocked going thru to her – thanks) > > > > Attached is current participation list as we know it. > > > > Action items: > > - I am not going to send this note to the entire list of > participants, so once again, I would like to ask you to please > forward out to your respective groups > > - Anyone wanting a hotel room needs to contact the Hyatt > directly via phone at (703) 709-1234 or 800-233-1234 and ask for > the $189 single occupancy rate via the code name “Neustar” > > o Note my comment below that wireless “in the hotel room” is > an additional charge, although wireless in lobby / conference rooms > is available at no charge > > - IMPORTANT POINT – you must reserve your room by 5 PM > EST Tuesday March 2nd – rooms reserved after that will be “as > available” and at the normal Hyatt rate > > - If your status (coming to the meeting, hotel room or > not, which days, etc.) has changed from the attached spreadsheet, > please send a note to [log in to unmask] > > o Please provide us actual names for the attached spreadsheet, it > would be extremely helpful if we know exactly who is coming! J > > - We’re still finalizing conference rooms and video / > audio but rest assured we’re comfortable that we’ve got that > covered and have some “on the fly” flexibility if needed > > - PLEASE continue to communicate updates of any kind to > [log in to unmask] so that we avoid any surprises > > > > Are we missing anything? Thanks for your patience as we work thru > this. > > > > Tim Switzer, VP Domain Name Registry Services > Neustar, Inc. > Office: +1.571.434.5733 Mobile: +1.703.627.2235 > > > > From: Switzer, Tim > Sent: Monday, February 22, 2010 12:30 PM > To: 'David W. Maher'; [log in to unmask]; > [log in to unmask]; [log in to unmask]; > [log in to unmask]; [log in to unmask] > Cc: 'Alexa Raad'; 'Gomes, Chuck'; 'Kane, Pat'; Neuman, Jeff; Song- > Marshall, Judy > Subject: ICANN Nairobi Northern VA "remote participation" site - > RESEND > > > > As I think most of you are aware, The Registry Constituency is > planning on holding its meeting outside of Nairobi and is > organizing a “remote participation” site in Northern VA. > > > > Including various interested parties in this email distribution: > > - David for the Registries > > - Mason for the Registrars > > - Robin for Noncommercial Stakeholder Group > > - J. Scott for IPC > > - Marilyn for the Business Constituency > > - Craig for ICANN > > > > Please see details below. > > > > Three conference rooms are booked as of right now and based on > discussions with Mason, one is tagged for the Registry Group, one > for the Registrar group and one TBD. > > > > Immediate actions required: > > - Need to get a headcount for a) general participation and > b) hotel rooms, so PLEASE forward out to your teams and follow the > instructions below > > - If you feel there is a need for the number of conference > rooms beyond what we have discussed, please provide details > > > > This is kind of a new concept, is being pulled together quickly and > it’s really unclear how many folks could show up - so good > information back as soon as possible would be most appreciated. > > > > Please direct questions to [log in to unmask] > > > > Thank you. > > > > Tim Switzer, VP Domain Name Registry Services > Neustar, Inc. > Office: +1.571.434.5733 Mobile: +1.703.627.2235 > > > > ICANN Nairobi Meeting > > Northern VA “Remote Participation” Location > > > > Venue: Hyatt Regency Reston > > 1800 Presidents Street > Reston, Virginia, USA 20190 > Tel: +1 703 709 1234 Fax: +1 703 925 8295 > Maps & Directions > > http://reston.hyatt.com/hyatt/hotels/index.jsp > > The Hyatt Regency Reston is minutes from Dulles airport off the > Dulles Toll Road (exit 12), and is located in the Reston Town > Center. FYI - Conde Nast Traveler Magazine has named this hotel a > Readers Choice Top 100 Hotel in the United States for 2009 and a > negotiated reasonable group room rate was secured. Lot of nice > restaurants within walking distance. > > > > Additional Information: > > Ø There will be three conference rooms starting on Saturday the > 6th thru Friday the 12th: > > o Audio and video conferencing per the ICANN “remote > participation” guidelines will be available in each room as needed > > o 24 hour access to conference rooms (meaning Nairobi time!) > > o 1 conference room will hold up to 50 people > > o 2 conference rooms will hold up to 20 people > > o A contracted person on site to assist with ICANN audio / video > staff as needed > > Ø Breakfast, lunch, breaks will be provided at the meeting rooms > (food beverages, coffee) > > Ø There will be complimentary Wi-Fi in the lobby and in the > conference rooms > > Ø Wireless in the hotel room will be a separate fee of $9.95 per day > > Ø A block of rooms will be available Friday, March 5 thru Friday, > March 12 > > o A “group rate” code will be provided Tuesday Feb 23rd COB > > o As of now, the nightly single room rate is $189, but subject to > change > > o Need to know ASAP approximately how many rooms will be needed > for each night in order to be the most cost effective with the > contract and not “over commit” on rooms > > Ø Please send an email no later than noon EST Tuesday Feb 23rd to > [log in to unmask] and include: > > o Your name, company and that you plan to attend for how many days > > o Your affiliation (Registry, Registrar, IPC, ICANN, other) > > o If you plan to book a room and include arrival and departure dates > > >  IP JUSTICE Robin Gross, Executive Director 1192 Haight Street, San Francisco, CA 94117 USA p: +1-415-553-6261 f: +1-415-462-6451 w: http://www.ipjustice.org e: [log in to unmask]