OK folks, here is an update from my email this past Monday, sorry for the delay on more details……..
(BTW, could someone please this email forward to Marilyn Cade - my emails somehow get blocked going thru to her – thanks)
Attached is current participation list as we know it.
Action items:
- I am not going to send this note to the entire list of participants, so once again, I would like to ask you to please forward out to your respective groups
- Anyone wanting a hotel room needs to contact the Hyatt directly via phone at (703) 709-1234 or 800-233-1234 and ask for the $189 single occupancy rate via the code name “Neustar”
o Note my comment below that wireless “in the hotel room” is an additional charge, although wireless in lobby / conference rooms is available at no charge
- IMPORTANT POINT – you must reserve your room by 5 PM EST Tuesday March 2nd – rooms reserved after that will be “as available” and at the normal Hyatt rate
- If your status (coming to the meeting, hotel room or not, which days, etc.) has changed from the attached spreadsheet, please send a note to [log in to unmask]
o Please provide us actual names for the attached spreadsheet, it would be extremely helpful if we know exactly who is coming! J
- We’re still finalizing conference rooms and video / audio but rest assured we’re comfortable that we’ve got that covered and have some “on the fly” flexibility if needed
- PLEASE continue to communicate updates of any kind to [log in to unmask] so that we avoid any surprises
Are we missing anything? Thanks for your patience as we work thru this.
Tim Switzer, VP Domain Name Registry Services
Neustar, Inc.
Office: +1.571.434.5733 Mobile: +1.703.627.2235
As I think most of you are aware, The Registry Constituency is planning on holding its meeting outside of Nairobi and is organizing a “remote participation” site in Northern VA.
Including various interested parties in this email distribution:
- David for the Registries
- Mason for the Registrars
- Robin for Noncommercial Stakeholder Group
- J. Scott for IPC
- Marilyn for the Business Constituency
- Craig for ICANN
Please see details below.
Three conference rooms are booked as of right now and based on discussions with Mason, one is tagged for the Registry Group, one for the Registrar group and one TBD.
Immediate actions required:
- Need to get a headcount for a) general participation and b) hotel rooms, so PLEASE forward out to your teams and follow the instructions below
- If you feel there is a need for the number of conference rooms beyond what we have discussed, please provide details
This is kind of a new concept, is being pulled together quickly and it’s really unclear how many folks could show up - so good information back as soon as possible would be most appreciated.
Please direct questions to [log in to unmask].
Thank you.
Tim Switzer, VP Domain Name Registry Services
Neustar, Inc.
Office: +1.571.434.5733 Mobile: +1.703.627.2235
ICANN Nairobi Meeting
Northern VA “Remote Participation” Location
Venue: Hyatt Regency Reston
1800 Presidents Street
Reston, Virginia, USA 20190
Tel: +1 703 709 1234 Fax: +1 703 925 8295
Maps & Directions
http://reston.hyatt.com/hyatt/hotels/index.jsp
The Hyatt Regency Reston is minutes from Dulles airport off the Dulles Toll Road (exit 12), and is located in the Reston Town Center. FYI - Conde Nast Traveler Magazine has named this hotel a Readers Choice Top 100 Hotel in the United States for 2009 and a negotiated reasonable group room rate was secured. Lot of nice restaurants within walking distance.
Additional Information:
Ø There will be three conference rooms starting on Saturday the 6th thru Friday the 12th:
o Audio and video conferencing per the ICANN “remote participation” guidelines will be available in each room as needed
o 24 hour access to conference rooms (meaning Nairobi time!)
o 1 conference room will hold up to 50 people
o 2 conference rooms will hold up to 20 people
o A contracted person on site to assist with ICANN audio / video staff as needed
Ø Breakfast, lunch, breaks will be provided at the meeting rooms (food beverages, coffee)
Ø There will be complimentary Wi-Fi in the lobby and in the conference rooms
Ø Wireless in the hotel room will be a separate fee of $9.95 per day
Ø A block of rooms will be available Friday, March 5 thru Friday, March 12
o A “group rate” code will be provided Tuesday Feb 23rd COB
o As of now, the nightly single room rate is $189, but subject to change
o Need to know ASAP approximately how many rooms will be needed for each night in order to be the most cost effective with the contract and not “over commit” on rooms
Ø Please send an email no later than noon EST Tuesday Feb 23rd to [log in to unmask] and include:
o Your name, company and that you plan to attend for how many days
o Your affiliation (Registry, Registrar, IPC, ICANN, other)
o If you plan to book a room and include arrival and departure dates