On Sun, Feb 28, 2010 at 5:50 AM, Robin Gross <
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>
>
> Begin forwarded message:
>
> From: "Switzer, Tim" <
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> Date: February 25, 2010 11:59:23 AM PST
> To: "David W. Maher" <
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> <
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> <
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> Cc: "Alexa Raad" <
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> "Kane, Pat" <
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> "Song-Marshall, Judy" <
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> <
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> Subject: ICANN Nairobi NO VA "remote participation" site - Update and ACTION
> needed!
>
>
>
> OK folks, here is an update from my email this past Monday, sorry for the
> delay on more details……..
>
>
>
> (BTW, could someone please this email forward to Marilyn Cade - my emails
> somehow get blocked going thru to her – thanks)
>
>
>
> Attached is current participation list as we know it.
>
>
>
> Action items:
>
> - I am not going to send this note to the entire list of
> participants, so once again, I would like to ask you to please forward out
> to your respective groups
>
> - Anyone wanting a hotel room needs to contact the Hyatt directly
> via phone at (703) 709-1234 or 800-233-1234 and ask for the $189 single
> occupancy rate via the code name “Neustar”
>
> o Note my comment below that wireless “in the hotel room” is an additional
> charge, although wireless in lobby / conference rooms is available at no
> charge
>
> - IMPORTANT POINT – you must reserve your room by 5 PM EST Tuesday
> March 2nd – rooms reserved after that will be “as available” and at the
> normal Hyatt rate
>
> - If your status (coming to the meeting, hotel room or not, which
> days, etc.) has changed from the attached spreadsheet, please send a note to
>
[log in to unmask]
>
> o Please provide us actual names for the attached spreadsheet, it would be
> extremely helpful if we know exactly who is coming! J
>
> - We’re still finalizing conference rooms and video / audio but
> rest assured we’re comfortable that we’ve got that covered and have some “on
> the fly” flexibility if needed
>
> - PLEASE continue to communicate updates of any kind to
>
[log in to unmask] so that we avoid any surprises
>
>
>
> Are we missing anything? Thanks for your patience as we work thru this.
>
>
>
> Tim Switzer, VP Domain Name Registry Services
> Neustar, Inc.
> Office: +1.571.434.5733 Mobile: +1.703.627.2235
>
>
>
> From: Switzer, Tim
> Sent: Monday, February 22, 2010 12:30 PM
> To: 'David W. Maher'; '
[log in to unmask]'; '
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> '
[log in to unmask]'; '
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> Cc: 'Alexa Raad'; 'Gomes, Chuck'; 'Kane, Pat'; Neuman, Jeff; Song-Marshall,
> Judy
> Subject: ICANN Nairobi Northern VA "remote participation" site - RESEND
>
>
>
> As I think most of you are aware, The Registry Constituency is planning on
> holding its meeting outside of Nairobi and is organizing a “remote
> participation” site in Northern VA.
>
>
>
> Including various interested parties in this email distribution:
>
> - David for the Registries
>
> - Mason for the Registrars
>
> - Robin for Noncommercial Stakeholder Group
>
> - J. Scott for IPC
>
> - Marilyn for the Business Constituency
>
> - Craig for ICANN
>
>
>
> Please see details below.
>
>
>
> Three conference rooms are booked as of right now and based on discussions
> with Mason, one is tagged for the Registry Group, one for the Registrar
> group and one TBD.
>
>
>
> Immediate actions required:
>
> - Need to get a headcount for a) general participation and b) hotel
> rooms, so PLEASE forward out to your teams and follow the instructions below
>
> - If you feel there is a need for the number of conference rooms
> beyond what we have discussed, please provide details
>
>
>
> This is kind of a new concept, is being pulled together quickly and it’s
> really unclear how many folks could show up - so good information back as
> soon as possible would be most appreciated.
>
>
>
> Please direct questions to
[log in to unmask].
>
>
>
> Thank you.
>
>
>
> Tim Switzer, VP Domain Name Registry Services
> Neustar, Inc.
> Office: +1.571.434.5733 Mobile: +1.703.627.2235
>
>
>
> ICANN Nairobi Meeting
>
> Northern VA “Remote Participation” Location
>
>
>
> Venue: Hyatt Regency Reston
>
> 1800 Presidents Street
> Reston, Virginia, USA 20190
> Tel: +1 703 709 1234 Fax: +1 703 925 8295
> Maps & Directions
>
>
http://reston.hyatt.com/hyatt/hotels/index.jsp
>
> The Hyatt Regency Reston is minutes from Dulles airport off the Dulles Toll
> Road (exit 12), and is located in the Reston Town Center. FYI - Conde Nast
> Traveler Magazine has named this hotel a Readers Choice Top 100 Hotel in the
> United States for 2009 and a negotiated reasonable group room rate was
> secured. Lot of nice restaurants within walking distance.
>
>
>
> Additional Information:
>
> Ø There will be three conference rooms starting on Saturday the 6th thru
> Friday the 12th:
>
> o Audio and video conferencing per the ICANN “remote participation”
> guidelines will be available in each room as needed
>
> o 24 hour access to conference rooms (meaning Nairobi time!)
>
> o 1 conference room will hold up to 50 people
>
> o 2 conference rooms will hold up to 20 people
>
> o A contracted person on site to assist with ICANN audio / video staff as
> needed
>
> Ø Breakfast, lunch, breaks will be provided at the meeting rooms (food
> beverages, coffee)
>
> Ø There will be complimentary Wi-Fi in the lobby and in the conference
> rooms
>
> Ø Wireless in the hotel room will be a separate fee of $9.95 per day
>
> Ø A block of rooms will be available Friday, March 5 thru Friday, March 12
>
> o A “group rate” code will be provided Tuesday Feb 23rd COB
>
> o As of now, the nightly single room rate is $189, but subject to change
>
> o Need to know ASAP approximately how many rooms will be needed for each
> night in order to be the most cost effective with the contract and not “over
> commit” on rooms
>
> Ø Please send an email no later than noon EST Tuesday Feb 23rd to
>
[log in to unmask] and include:
>
> o Your name, company and that you plan to attend for how many days
>
> o Your affiliation (Registry, Registrar, IPC, ICANN, other)
>
> o If you plan to book a room and include arrival and departure dates
>
>
>
>
>
>
>