I did a quick read of appendices 2-4 and most of the recommendations/requirements appear to be reasonable and easily incorporated into the current charter draft. To my eyes, the NCSG charter needs to more clearly address the content from Appendix 3 (abstentions, absences, vacancies). Not sure if this is a contentious topic, but even if so, it would be better to have a pre-determined course of action to follow when and if needed. Additionally, Appendix 4 addresses principles and procedures regarding participation "rules governing participation should be objective, standardized and clearly stated". This is an item that could be better elaborated within the proposed charter draft in section 2.3.3. In several areas of the ICANN board recommendations it stated that rules should be clear enough regarding such matters that outcomes would be pre-determined (i.e. a Interest Group/Constituency/Individual Participant has either met the qualifications or it has not). The current language does leave room for ambiguity. Amber Sterling Senior Business Development Specialist Association of American Medical Colleges From: NCSG-NCUC [mailto:[log in to unmask]] On Behalf Of Avri Doria Sent: Tuesday, August 10, 2010 4:33 PM To: [log in to unmask] Subject: Fwd: For Action - Update on GNSO SG and Constituency Charter Activities Hi, Yet more considerations for charters, both of constituencies and stakeholder groups. This is the Staff's take on what we must all do. I will be reviewing the NCSG approved charter that is currently being negotiated with the Board to make sure we have dealt with all of the Staff's mandates either by showing where in the charter they are covered or by discussing the need for those requirements with the board members. for the most part the Staff mandates do stem from Board and GNSO documents, but we must always be careful to read the originals to make sure the Staff interpretation is indeed a reasonable interpretation. In those case where it might not be in accordance with an NCSG interpretation, it will be necessary to take the issue to the Board for clarification. It will also be necessary for the NCUC to deal with this in its charter as well as any of the prospective constituencies or interest group who wish to be chartered. On a personal note, this whole charter rigmarole is tiresome. I do feel like I am carrying rocks up the hill every day, just to find them back at the bottom the next day when I next approach the task. As several of you argued in the past, the bureaucracy being imposed on us is excruciating. Reading this document, I really feel the effort to stop the creeping bureaucracy from devouring us all has failed. a. Begin forwarded message: From: Robert Hoggarth <[log in to unmask]> Date: 10 August 2010 15:41:12 EDT To: Avri Doria <[log in to unmask]>, Chris Chaplow <[log in to unmask]>, "[log in to unmask]" <[log in to unmask]>, "[log in to unmask]" <[log in to unmask]>, "[log in to unmask]" <[log in to unmask]>, Marilyn Cade <[log in to unmask]>, Mason Cole <[log in to unmask]>, "[log in to unmask]" <[log in to unmask]>, "[log in to unmask]" <[log in to unmask]>, Robin Gross <[log in to unmask]>, Rosemary Sinclair <[log in to unmask]>, "[log in to unmask]" <[log in to unmask]>, "Metalitz, Steven" <[log in to unmask]>, Tony Holmes <[log in to unmask]> Cc: David Olive <[log in to unmask]>, Glen de Saint Géry <[log in to unmask]>, Ken Bour <[log in to unmask]> Subject: For Action - Update on GNSO SG and Constituency Charter Activities Dear Avri, Chris, David, Debra, J. Scott, Marilyn, Mason, Milton, Rafik, Robin, Rosemary, Sarah, Steve and Tony: Over the coming months leading toward the ICANN Cartagena meeting, the consideration of charter documents for the various GNSO Stakeholder Groups and Constituencies will be an important topic. Not only will the Board be considering high-level reviews of the various Stakeholder Group and Constituency charter documents, but there are also specific operating procedure changes that have been adopted by the GNSO Council that will necessitate conforming charter changes by each GNSO Stakeholder Group and Constituency to help them take advantage of new Council voting options and processes. The attached 20-page document contains a transmittal/overview letter and several appendices related to both Stakeholder Group and Constituency charter drafting activities. In your capacity as GNSO organizational leaders, please review the material and pass it along to the appropriate individuals who have responsibility for managing your organization's charter documents. Ken Bour and I are happy to work with you and/or anyone in your respective organizations to assist with clarification of the accompanying materials. Best regards, Rob Hoggarth