Hi Avri, Much thanks for this comprehensive response! It is clear to me now. Best, Alain On Mon, Jul 25, 2011 at 5:21 PM, Avri Doria <[log in to unmask]> wrote: > Hi, > > We have two voting events: > > - the charter > - the elections > > The current cutoff is so that the charter vote can get started and > hopefully the new charts will be approved. The cutoff for people to check > in for elections will be a month before those elections. People can keep > checking-in even after the charter vote begins, they just won't be added to > the charter ballot. I assume they will be added to the election vote as > long as they check in before that vote begins. I say I assume, because > there will be a new EC before that and that EC will elect a new interim > Chair for the NCSG so I don't expect that I will be responsible for the > executive duties any longer at that point. But then again the charter I > hope we will have just approved does say that any active member will be > included in any ballot: > > > 4.5 Member Voting Eligibility: > > > > Any NCSG active Member who has been an active member for at least thirty > (30) days before the date of the election is eligible to nominate > candidates, vote in NCSG elections, and propose amendments to the NCSG > Charter. > > > 2.2.8. Inactive Membership > > > > Before each annual election, the NCSG Chair shall send an email to all > members, active or suspended, asking them to update their contact > information before the election. If no response is received by the requested > deadline, an attempt will be made to reach the member by other means, e.g. > telephone calls or requests though other contacts. If, after reasonable > attempts fail to reach a member or its representative and confirmation of > contact information cannot be completed, that member will be moved to an > inactive members list and an announcement will be made on the public > discussion list. Once on the inactive members list, the inactive member will > not be included in the membership count required to establish election > results. > > > > An inactive member can be removed from the inactive members list by > updating its contact information. An inactive member can remain on the > inactive list indefinitely. > > > I extended the charter vote to this long to support requests for a longer > charter vote. So at this point, I am not inclined to extend this checkin > on my own. But of course the Executive Committee, on seeing this request can > decide otherwise. > > Thanks for checking in. As you were active on the NCSG-Discuss list and > in WGs, I knew you were active and as I said, those I found active addresses > for, I just marked as active. Perhaps you can let the people in NPOC know > they should be answering the email they get from me asking them to check-in > - they should have all received something. I do not know if the messages I > sent on this to the NCSG discuss as a secondary measure got to them, but I > was told never to send anything to the NPOC list, so I have to depend on the > kindness of others to pass on important notices. Perhaps there is > something to the 'suggestion' some people have made that at least someone > from every member of the NCSG, should be monitoring this list. > > thanks > > a. > > > > On 25 Jul 2011, at 22:13, Alain Berranger wrote: > > > Hi Avri, colleagues: > > > > I just opened this email, sorry for "belated" response. > > > > I think the period for membership check-in should be extended to allow > new NPOC members more time.... 26 days for charter voting seems like plenty, > so a reduction in that period seems OK to me. > > > > What do you think? > > > > Best, Alain > > > > On Thu, Jul 21, 2011 at 3:21 PM, Avri Doria <[log in to unmask]> wrote: > > Hi, > > > > This message is a review of the issues I spoke of at the Policy meeting > with regard to the upcoming votes. It is being sent to the membership for > comment and to the EC in their role as oversight over all elections and all > Chair activities. > > > > We have several upcoming votes: > > > > 1. To get approval of the updated NCSG charter as amended and approved by > the ICANN Board. > > 2. Elections that need to be completed before the Nairobi Meeting. > > > > 2a. Elect 3 GNSO Council (g-council) members for 2 year terms - end > of Annual Meeting 2011 until end of Annual Meeting 2013 > > 2b. Elect 1 g-council member for a 1 year term - End of Annual > Meeting 2011 until Annual meeting 2012 > > 2c. Elect NCSG chair - One year term: Beginning of Annual Meeting > 2011 - Beginning of Annual meeting 2012 > > > > In order for the elections to be valid, I beleive we need to have > approved the Charter first. Hence the plan on holding the charter vote > first. > > > > I propose combining 2a and 2b into a single ranked ballot where the top > 3 vote getters are elected to 2 year terms while the fourth place candidate > is elected to a one year term. In the event of a tie, I propose that, > unless one of the candidates volunteers to serve the single year term, the > Executive Committee makes the determination of which successful candidate > gets the 1 year term by a majority vote of the Executive Committee. > > > > I propose making all the elections, 2a-c, a single voting event. > > > > I propose that as soon as the NCSG charter is approved by 60% of the > active membership, nominations for the elections of all 5 roles will be > open. the annual voters checkin is defined in the charter: > > > >> Before each annual election, the NCSG Chair shall send an email to all > members, active or suspended, asking them to update their contact > information before the election. If no response is received by the requested > deadline, an attempt will be made to reach the member by other means, e.g. > telephone calls or requests though other contacts. If, after reasonable > attempts fail to reach a member or its representative and confirmation of > contact information cannot be completed, that member will be moved to an > inactive members list and an announcement will be made on the public > discussion list. Once on the inactive members list, the inactive member will > not be included in the membership count required to establish election > results. > >> > >> An inactive member can be removed from the inactive members list by > updating its contact information. An inactive member can remain on the > inactive list indefinitely. > > > > In addition to the Charter manadte, a critical reason for the Membership > check is to have a reasonable count for 60% threshold. Ballots will only be > sent to active members. > > > > > > I propose the following schedule for all of this. > > > > 21 July - First Phase of Active membership checkin complete > > 22 July - Second pause of Active membership checkin complete > > > > 1 Aug - Charter Vote Begins > > 26 Aug - Charter Vote Ends > > > > Once the charter is approved, the Executive Committee will need to be > reconstituted per the rules in the new charter. This should be completed > during September. I propose 12 September for this milestone. At that point > since the election of a new chair will not be complete, the EC will need to > elect an interim chair, as defined in the charter, to hold office until the > Annual Meeting begins. > > > > 29 August (Assuming Charter Passes) - Nominations open > > 12 September - Statement from all candidates to NCSG discussion list due > > > > 19 September - Elections Begin > > 7 October - Elections Complete > > > > 22 October Nairobi Meeting begins > > > > While there is some leeway in this schedule, there is very little. > > > > The first Phase of the Active Membership checkin consisted of my > contacting all listed voters from 2010 + new members on 13 July, asking them > to confirm their addresses. This message was sent on a list set up for this > purpose and was copied to the NCSG discussion list. I encourage anyone who > has not responded yet to do so. > > > > The second Phase of the Active membership checkin consists of posting the > list of Active voters and asking for corrections. The request for people to > check the active list will be sent to both the list set up for the election > checkin and to the NCSG discussion list. I encourage everyone to check > these lists and make sure I got it right, neither email nor I is fully > reliable. > > > > It should be noted that in addition to including those who responded to > my email request in the list of active participants, I will also include > anyone who actually sent email to the NCSG discussion list since Jan 1 2011. > Even if someone misses checking on for the Charter vote, they can > reactivate in time for the elections. The difference between an active > membership and inactive membership being used, is confirmation of correct > email list at least once a year through either a reply to a request for > confirmation or actual activity on the email list. > > > > Reminder: > > > >> 4.5 Member Voting Eligibility: > >> > >> Any NCSG active Member who has been an active member for at least thirty > (30) days before the date of the election is eligible to nominate > candidates, vote in NCSG elections, and propose amendments to the NCSG > Charter. > > > > > > I think this about covers it. Pleases send comments, questions, > corrections and any issues. I will proceed along this path unless overruled > by a decision of the Executive Committee. > > > > Thanks > > > > a. > > > > > > > > -- > > Alain Berranger, B.Eng, MBA > > http://www.jumo.com/ict4dk > > Executive-in-residence, Schulich School of Business, > www.schulich.yorku.ca > > Vice-Chair, GKP Foundation, www.globalknowledgepartnership.org > > Vice Chair, Canadian Foundation for the Americas - www.focal.ca > > O:+1 514 484 7824; M:+1 514 704 7824 > > Skype: alain.berranger > > > -- Alain Berranger, B.Eng, MBA http://www.jumo.com/ict4dk Executive-in-residence, Schulich School of Business, www.schulich.yorku.ca Vice-Chair, GKP Foundation, www.globalknowledgepartnership.org Vice Chair, Canadian Foundation for the Americas - www.focal.ca O:+1 514 484 7824; M:+1 514 704 7824 Skype: alain.berranger