Hi Avri, Correct the country name : Democratic Republic of Congo SCHOMBE BAUDOUIN *COORDONNATEUR DU CENTRE AFRICAIN D'ECHANGE CULTUREL (CAFEC) ACADEMIE DES TIC *COORDONNATEUR NATIONAL REPRONTIC *MEMBRE FACILITATEUR GAID AFRIQUE *AT-LARGE MEMBER (ICANN) *NCUC/GNSO MEMBER (ICANN) Téléphone mobile:+243998983491 email : [log in to unmask] skype : b.schombe blog : http://akimambo.unblog.fr Site Web : www.ticafrica.net 2011/7/21 Avri Doria <[log in to unmask]> > Hi, > > This message is a review of the issues I spoke of at the Policy meeting > with regard to the upcoming votes. It is being sent to the membership for > comment and to the EC in their role as oversight over all elections and all > Chair activities. > > We have several upcoming votes: > > 1. To get approval of the updated NCSG charter as amended and approved by > the ICANN Board. > 2. Elections that need to be completed before the Nairobi Meeting. > > 2a. Elect 3 GNSO Council (g-council) members for 2 year terms - end > of Annual Meeting 2011 until end of Annual Meeting 2013 > 2b. Elect 1 g-council member for a 1 year term - End of Annual Meeting > 2011 until Annual meeting 2012 > 2c. Elect NCSG chair - One year term: Beginning of Annual Meeting 2011 > - Beginning of Annual meeting 2012 > > In order for the elections to be valid, I beleive we need to have approved > the Charter first. Hence the plan on holding the charter vote first. > > I propose combining 2a and 2b into a single ranked ballot where the top 3 > vote getters are elected to 2 year terms while the fourth place candidate is > elected to a one year term. In the event of a tie, I propose that, unless > one of the candidates volunteers to serve the single year term, the > Executive Committee makes the determination of which successful candidate > gets the 1 year term by a majority vote of the Executive Committee. > > I propose making all the elections, 2a-c, a single voting event. > > I propose that as soon as the NCSG charter is approved by 60% of the active > membership, nominations for the elections of all 5 roles will be open. the > annual voters checkin is defined in the charter: > > > Before each annual election, the NCSG Chair shall send an email to all > members, active or suspended, asking them to update their contact > information before the election. If no response is received by the requested > deadline, an attempt will be made to reach the member by other means, e.g. > telephone calls or requests though other contacts. If, after reasonable > attempts fail to reach a member or its representative and confirmation of > contact information cannot be completed, that member will be moved to an > inactive members list and an announcement will be made on the public > discussion list. Once on the inactive members list, the inactive member will > not be included in the membership count required to establish election > results. > > > > An inactive member can be removed from the inactive members list by > updating its contact information. An inactive member can remain on the > inactive list indefinitely. > > In addition to the Charter manadte, a critical reason for the Membership > check is to have a reasonable count for 60% threshold. Ballots will only be > sent to active members. > > > I propose the following schedule for all of this. > > 21 July - First Phase of Active membership checkin complete > 22 July - Second pause of Active membership checkin complete > > 1 Aug - Charter Vote Begins > 26 Aug - Charter Vote Ends > > Once the charter is approved, the Executive Committee will need to be > reconstituted per the rules in the new charter. This should be completed > during September. I propose 12 September for this milestone. At that point > since the election of a new chair will not be complete, the EC will need to > elect an interim chair, as defined in the charter, to hold office until the > Annual Meeting begins. > > 29 August (Assuming Charter Passes) - Nominations open > 12 September - Statement from all candidates to NCSG discussion list due > > 19 September - Elections Begin > 7 October - Elections Complete > > 22 October Nairobi Meeting begins > > While there is some leeway in this schedule, there is very little. > > The first Phase of the Active Membership checkin consisted of my contacting > all listed voters from 2010 + new members on 13 July, asking them to confirm > their addresses. This message was sent on a list set up for this purpose > and was copied to the NCSG discussion list. I encourage anyone who has not > responded yet to do so. > > The second Phase of the Active membership checkin consists of posting the > list of Active voters and asking for corrections. The request for people to > check the active list will be sent to both the list set up for the election > checkin and to the NCSG discussion list. I encourage everyone to check > these lists and make sure I got it right, neither email nor I is fully > reliable. > > It should be noted that in addition to including those who responded to my > email request in the list of active participants, I will also include anyone > who actually sent email to the NCSG discussion list since Jan 1 2011. Even > if someone misses checking on for the Charter vote, they can reactivate in > time for the elections. The difference between an active membership and > inactive membership being used, is confirmation of correct email list at > least once a year through either a reply to a request for confirmation or > actual activity on the email list. > > Reminder: > > > 4.5 Member Voting Eligibility: > > > > Any NCSG active Member who has been an active member for at least thirty > (30) days before the date of the election is eligible to nominate > candidates, vote in NCSG elections, and propose amendments to the NCSG > Charter. > > > I think this about covers it. Pleases send comments, questions, > corrections and any issues. I will proceed along this path unless overruled > by a decision of the Executive Committee. > > Thanks > > a. >