Begin forwarded message: > From: Glen de Saint Géry <[log in to unmask]> > Date: September 12, 2012 2:17:44 PM PDT > To: liaison6c <[log in to unmask]> > Subject: [liaison6c] Proposed GNSO Council Agenda & Draft schedule > for GNSO weekend working sessions Toronto > > > > Dear Councillors, > > Please find the latest updated proposed agenda for the GNSO Council > meeting on Thursday, 13 September 2012 with the attached draft > schedule for the GNSO weekend working sessions in Toronto. > > Please let me know if you have any questions. > Thank you. > > Kind regards, > > Glen > > Agenda for the GNSO Council Meeting 13 September 2012 > http://gnso.icann.org/en/meetings/agenda-council-13sep12-en.htm > > > > and on the Wiki > > https://community.icann.org/display/gnsocouncilmeetings/Agenda+13 > +September+2012 > > Council motion > > https://community.icann.org/display/gnsocouncilmeetings/Motions+13 > +September+2012 > > Last Updated: 12 September 2012 > > This agenda was established according to the GNSO Council Operating > Procedures approved 22 September 2011 for the GNSO Council and > updated. > http://gnso.icann.org/council/gnso-operating-procedures-16dec11-en.pdf > > For convenience: > > An excerpt of the ICANN Bylaws defining the voting thresholds is > provided in Appendix 1 at the end of this agenda. > An excerpt from the Council Operating Procedures defining the > absentee voting procedures is provided in Appendix 2 at the end of > this agenda. > Meeting Times 15:00 UTC > http://tinyurl.com/bojlrbx > > Coordinated Universal Time 15:00 UTC > 08:00 Los Angeles; 11:00 Washington; 16:00 London; 17:00 Paris; > 00:00 Tokyo. > > Dial-in numbers will be sent individually to Council members. > Councilors should notify the GNSO Secretariat in advance if a dial > out call is needed. > > GNSO Council meeting audiocast > > http://stream.icann.org:8000/gnso.m3u > > Item 1: Administrative matters (10 minutes) > > 1.1 Roll Call > > 1.2 Statement of interest updates > > 1.3 Review/amend agenda > > 1.4. Note the status of minutes for the previous Council meeting > per the GNSO Operating Procedures: > > Minutes of the GNSO Council meeting 20 July 2012 approved on 22 > August 2012. > > 1.5. GNSO Pending Projects List > http://gnso.icann.org/meetings/pending-projects-list.pdf > > Review main changes. > Comments and/or questions. > Item 2: Motion to adopt the revised GNSO Operating Procedures > incorporating a consent agenda provision and updated voting results > table and to adopt a technical change in proxy notification (5 > minutes) > > Following the Council's request, the Standing Committee on > Improvements Implementation (SCI) has worked on a process for > formalising the consent agenda, updated the voting results table > and reviewed the current procedures for proxy voting. > > These are now being presented for Council approval. > > 2.1 Update from SCI Chair (Wolf-Ulrich Knoben) > 2.2 Discussion. > 2.3 Vote. > > Item 3: Consent agenda (5 minutes) > > A consent agenda item is being added as a standard agenda item to > provide for a simplified process to obtain Council approval on > specific tasks. > > 3.1 Approve proposed IRD-WG letter from GNSO Council to ICANN Board. > > Item 4: RAP recommendation on Uniformity of Reporting 10 minutes) > > At its meeting on 6 October, the GNSO Council requested the ICANN > Compliance Department to report on existing systems to report and > track violations and/or complaints; improvements made since the > RAPWG Report or foreseen in the near future, and: indentify gaps > and any improvements that might be desirable but not foreseen at > this stage. > > The ICANN Compliance Team submitted its report on 18 March and > presented it to the GNSO Council at its meeting on 12 April. Refer > to the report > > http://gnso.icann.org/issues/rap/contractual-compliance-report- > reporting-uniformity-16mar12-en.pdf > > The Council must now decide what next steps to take, if any. > > 4.1 Update from Mikey O'Connor. > 4.2 Discussion. > 4.3 Nest steps. > > Item 5: Whois Review Team Final Report (10 minutes) > > At its July 20, 2012 meeting, the Council created a small group to > draft a letter in response to ICANN Board resolved #2012.06.23.26 > (see Board resolution (http://www.icann.org/en/groups/board/ > documents/resolutions-23jun12-en.htm#5). > > The August 31, 2012 deadline set by the Board for receiving input > proved too short for the Council, and on August 30, 2012 GNSO Chair > Stéphane Van Gelder sent Chairman of the ICANN Board Steve Crocker > and Interim ICANN CEO Akram Attalah a letter informing them that > the Council would hopefully be providing further input very soon. > > A draft has been proposed by the group. The Council must now decide > whether to send this draft as-is or not. > > 5.1 Update from group (Brian Winterfeldt) > 5. 2 Discussion > 5. 3 Next steps. > > Item 6: Fake Renewal Notices (10 minutes) > > The GNSO Council requested that a small group prepare a request for > information concerning Fake Renewal Notices for the Registrar > Stakeholder Group to help inform its deliberations on the > Registration Abuse Policies Working Group (RAP WG) Recommendation > on Fake Renewal Notices (#2). > > Once the drafting team submitted its report to the GNSO Council and > the comment period was completed, the GNSO Council requested the > Drafting Team to review the comments received, update the report if > deemed appropriate and report back accordingly. > > The DT has reviewed the comments received and submitted its updated > report to the GNSO Council on 21 June 2012 (see http:// > gnso.icann.org/issues/frn/fake-renewal-notices-updated- > report-20jun12-en.pdf) and the DT Chair presented this report to > the Council at the July 20 meeting. > > At that meeting, the Council opted to have further consultations > with the Registrar Stakeholder Group to find out what solutions the > Registrars can offer to deal with bad actors and return to the > Council with proposals for options, or solutions, or next steps on > this issue. > > This agenda item is an update on those consultations. > > 6.1 Update from RrSG (Mason Cole) > 6.2 Discussion > 6.3 Next steps > > Item 7: Final Issue Report on Protection of International > Organizations (10 minutes) > > The Preliminary Issue Report on the protection of international > organization names requested by the GNSO Council on 12 April was > published and a public comment forum was opened on 4 June. > http://gnso.icann.org/issues/intl-org-names-prelim-issue- > report-04jun12-en.pdf > > The GNSO Drafting Team is evaluating possible recommendations to > protect the Red Cross and IOC names at the second level and staff > has now published the Final Issue Report, since the Public Comment > forum has closed. > > This item is an overview of that report and an examination of > possible next steps. > > 7.1 Update from Staff (Brian Peck) > 7.2 Discussion > 7.3 Next steps > > Item 8: Impact of new gTLDs on ICANN's structure (10 minutes) > > The new gTLD program will have a significant impact on the > functioning of ICANN and its structure. The Board has called for an > in-depth community discussion to identify early the corresponding > challenges and possible evolutions. > > A call has been put out for the community to share a one-pager on > this topic to gather preliminary views and help prepare a dedicated > session in Toronto. The GNSO Council has expressed a desire to > respond to this call and a small group has been created to draft a > response. > > Although the Board has called for a response by September 10, this > is not a hard deadline so the Council will now consider whether to > approve the proposed response. > > 8.1 Update on draft response (Thomas Rickert) > 8.2 Discussion > 8.3 Call to approve sending response to the Board > > Item 9: Overview of schedule for Toronto (10 minutes) > > As usual, work is ongoing on preparing the GNSO's work schedule for > the upcoming ICANN international meeting. This includes the GNSO's > weekend working sessions and Wednesday's Open Council Meeting. > > 9.1 Update on Toronto agenda (Wolf-Ulrich Knoben) > 9.2 Discussion and review of any amendments to agenda > > Item 10: Toronto GAC High Level Meeting (15 minutes) > > The GAC is organizing a High Level Meeting on October 15 in > Toronto. The agenda for this meeting includes an exchange with SO/ > AC leadership. Following a clarification request by the GNSO > leadership, the GAC leadership has given the following explanation > on its expectations for the meeting: "I would recommend preparation > of Qs and lining up speakers in advance. I trust that the GNSO > leadership will work with the GAC, as well as my Canadian > colleagues, to find a balance between the differing cultures of the > GNSO, and senior officials and politicians unfamiliar with the > ICANN environment, to have a positive and productive exchange to > reinforce and improve the multi-stakeholder model." > > The Council should therefore plan for this meeting and discuss > possible questions it may want to raise. > > 10.1 Introduction and overview of meeting (Stéphane Van Gelder) > > 10.2 Discussion > > Item11: Consumer Metrics Advice Letter to the ICANN Board (10 minutes) > > The advice letter was drafted in response to an ICANN Board > resolution asking for definitions and metrics that will be used to > evaluate the gTLD expansion program in a post-launch review > required under the Affirmation of Commitments [1]. Since the AOC > did not define the terms or measures of competition, consumer trust > and consumer choice, the ICANN Board resolved in December 2010 > (ICANN Board resolution) to request advice from the ALAC, GAC, GNSO > and ccNSO on establishing the definition, measures, and three year > targets for those measures, for competition, consumer trust and > consumer choice. > > After nearly a year of WG deliberation, public sessions or updates > at the Dakar, Costa Rica, and Prague meetings, and a review of > public comments submitted by the community, the Consumer Metric WG > submitted its final version of the Advice Letter to the GNSO > Council on 17 August 2012 for its consideration. > > http://gnso.icann.org/en/issues/cctc/cctc-final-advice- > letter-17aug12-en.pdf > http://gnso.icann.org/en/issues/cctc/cctc-next-steps-17aug12-en.pdf > > Upon the GNSO Council's deliberation and acceptance, the Advice > Letter will be sent to the ICANN Board for their consideration. > > 11.1 Update from John Berard (WG Liaison) and Berry Cobb (Staff). > 11.2 Discussion. > 11.3 Next steps. > > Item 12: Management of work (10 minutes) > > Recent discussions on the Council list have raised concerns about > the volume of documents published prior to an ICANN meeting and how > these can best be managed by the volunteer community that makes up > the GNSO Council as it struggles to read a substantial amount of > reports and other documents in order to better inform its own > decision making processes with regards to policy. > > 12.1 Discussion > > Item 13: Any Other Business (5 minutes) > > Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article > X, Section 3) > > 9. Except as otherwise specified in these Bylaws, Annex A hereto, > or the GNSO Operating Procedures, the default threshold to pass a > GNSO Council motion or other voting action requires a simple > majority vote of each House. The voting thresholds described below > shall apply to the following GNSO actions: > > a. Create an Issues Report: requires an affirmative vote of more > than one-fourth (1/4) vote of each House or majority of one House. > > b. Initiate a Policy Development Process ("PDP") Within Scope (as > described in Annex A): requires an affirmative vote of more than > one-third (1/3) of each House or more than two-thirds (2/3) of one > House. > > c. Initiate a PDP Not Within Scope: requires an affirmative vote of > GNSO Supermajority. > > d. Approve a PDP Team Charter for a PDP Within Scope: requires an > affirmative vote of more than one-third (1/3) of each House or more > than two-thirds (2/3) of one House. > > e. Approve a PDP Team Charter for a PDP Not Within Scope: requires > an affirmative vote of a GNSO Supermajority. > > f. Changes to an Approved PDP Team Charter: For any PDP Team > Charter approved under d. or e. above, the GNSO Council may approve > an amendment to the Charter through a simple majority vote of each > House. > > g. Terminate a PDP: Once initiated, and prior to the publication of > a Final Report, the GNSO Council may terminate a PDP only for > significant cause, upon a motion that passes with a GNSO > Supermajority Vote in favor of termination. > > h. Approve a PDP Recommendation Without a GNSO Supermajority: > requires an affirmative vote of a majority of each House and > further requires that one GNSO Council member representative of at > least 3 of the 4 Stakeholder Groups supports the Recommendation. > > i. Approve a PDP Recommendation With a GNSO Supermajority: requires > an affirmative vote of a GNSO Supermajority, > > j. Approve a PDP Recommendation Imposing New Obligations on Certain > Contracting Parties: where an ICANN contract provision specifies > that "a two-thirds vote of the council" demonstrates the presence > of a consensus, the GNSO Supermajority vote threshold will have to > be met or exceeded. > > k. Modification of Approved PDP Recommendation: Prior to Final > Approval by the ICANN Board, an Approved PDP Recommendation may be > modified or amended by the GNSO Council with a GNSO Supermajority > vote. > > l. A "GNSO Supermajority" shall mean: (a) two-thirds (2/3) of the > Council members of each House, or (b) three-fourths (3/4) of one > House and a majority of the other House." > > Appendix 2: Absentee Voting Procedures (GNSO Operating Procedures 4.4) > > 4.4.1 Applicability > Absentee voting is permitted for the following limited number of > Council motions or measures. > a. Initiate a Policy Development Process (PDP); > b. Approve a PDP recommendation; > c. Recommend amendments to the GNSO Operating Procedures (GOP) or > ICANN Bylaws; > d. Fill a Council position open for election. > > 4.4.2 Absentee ballots, when permitted, must be submitted within > the announced time limit, which shall be 72 hours from the > meeting‟s adjournment. In exceptional circumstances,announced at > the time of the vote, the Chair may reduce this time to 24 hours or > extend the time to 7 calendar days, provided such amendment is > verbally confirmed by all Vice-Chairs present. > > 4.4.3 The GNSO Secretariat will administer, record, and tabulate > absentee votes according to these procedures and will provide > reasonable means for transmitting and authenticating absentee > ballots, which could include voting by telephone, e- mail, web- > based interface, or other technologies as may become available. > 4.4.4 Absentee balloting does not affect quorum requirements. > (There must be a quorum for the meeting in which the vote is > initiated.) > ---------------------------------------------------------------------- > ------ > Local time between March and October, Summer in the NORTHERN > hemisphere > ---------------------------------------------------------------------- > ------ > Reference (Coordinated Universal Time) UTC 15:00 > ---------------------------------------------------------------------- > ------ > California, USA (PDT) UTC-8+1DST 08:00 > New York/Washington DC, USA (EDT) UTC-5+1DST 11:00 > Buenos Aires, Argentina (ART) UTC-3+0DST 12:00 > Montevideo, Uruguay (UYT) UTC-3+0DST 12:00 > London, United Kingdom (BST) UTC+1DST 16:00 > Abuja,Nigeria (WAT) UTC+1+0DST 16:00 > Tunis, Tunisia (CET) UTC+1+0DST 16:00 > Bonn, Germany (CEST) UTC+1+1DST 17:00 > Paris, France (CEST) UTC+1+1DST 17:00 > Ramat Hasharon, Israel(IST) UTC+2+0DST 18:00 > Karachi, Pakistan (PKT) UTC+5+0DST 20:00 > Beijing/Hong Kong, China (HKT) UTC+8+0DST 23:00 > Tokyo, Japan (JST) UTC+9+0DST 00:00 > Wellington, New Zealand (NZDT) UTC+12+0DST 03:00 next day > ---------------------------------------------------------------------- > ------ > The DST starts/ends on last Sunday of October 2012, 2:00 or 3:00 > local time (with exceptions) > ---------------------------------------------------------------------- > For other places see http://www.timeanddate.com and http:// > tinyurl.com/bojlrbx > > > > [1] Affirmation of Commitments: http://www.icann.org/en/documents/ > affirmation-of-commitments-30sep09-en.htm > > > > > > Glen de Saint Géry > > GNSO Secretariat > > [log in to unmask] > > http://gnso.icann.org > > >  IP JUSTICE Robin Gross, Executive Director 1192 Haight Street, San Francisco, CA 94117 USA p: +1-415-553-6261 f: +1-415-462-6451 w: http://www.ipjustice.org e: [log in to unmask]