Begin forwarded message: > From: Glen de Saint Géry <[log in to unmask]> > Date: February 28, 2013 9:36:45 AM PST > To: liaison6c <[log in to unmask]> > Subject: [liaison6c] Reminder: Meeting Strategy Working Group > (MSWG) Closing date for applications Sunday, 3 March 2013 - 23:59 UTC > > http://www.icann.org/en/groups/board/participation/mswg/call-for- > volunteers-11feb13-en.htm > Meeting Strategy Working Group (MSWG) | Call for Volunteer Members: > Representing ICANN Advisory Committees and Supporting Organizations > > 11 February 2013 > > In Short > > In line with the Board resolution adopted on February the 2nd 2013, > ICANN now invites interested individuals to apply for Volunteer > Member positions – in representation of a Supporting Organization > or Advisory Committee – to serve on the Meeting Strategy Working > Group. Candidatures are to be submitted to > [log in to unmask] by Sunday, 3 March 2013 – 23:59 UTC. > > Please read below for more information and details on the > application procedure and Meeting Strategy Working Group mandate. > > Background Information > > ICANN has committed to identifying ICANN Meeting locations two > years in advance. > > After consideration that adoption of a prior Consolidated Meetings > Strategy proposal was not timely the Public Participation Committee > (PPC) initiated work to create a working group to address the > meeting location strategy. > > The successful operation of ICANN's public meetings in all of the > geographic regions is an important part of ICANN's accountability > and transparency efforts. The action today will allow community > members to serve alongside Board members and staff in helping to > develop a meetings strategy that will align with community needs, > while taking into account the fiscal and facility requirements for > these meetings. > > In line with these requirements, ICANN now invites interested > individuals to apply for a position of Volunteer Member, in > representation of a Supporting Organization or Advisory Committee, > in the Meeting Strategy Working Group (MSWG). > > Composition of the MSWG > > Members of the Board: Sébastien Bachollet (Chair), Chris Disspain; > > Staff representatives: Sally Costerton (As selector designee by the > CEO), Nick Tomasso, Chris Gift; > > Representatives of the relevant ICANN Advisory Committees and > Supporting Organizations 1. Each SO or AC will get between 1 to 4 > seats: > > ASO > ccNSO > gNSO > At-Large > GAC > Each SO and AC is encouraged to send a list of volunteers taking > into account the need for diversity and not limited to the number > of seats open. This will allow the selectors (the CEO or his > designee and the Chair of the WG) to balance the various factors > more easily. > > Membership is individual. Working Group Members are expected to > attend face-to-face meetings, conference calls and may not delegate > membership responsibilities. > > Mandate & Mission > > The mandate and Mission of Meeting Strategy Working Group is > defined as follows in the MSWG Charter: > > To discuss and propose strategy for the structure, purpose and > locations for ICANN Public Meetings and conferences, starting in 2015. > > Topics for consideration by the MSWG include: > > Number of ICANN meetings per year, > Other types of meetings and conferences (Global, regional, topic, > stakeholder…), > Objectives of the Meetings and conferences, > Organization of the Meetings and conferences, > Localization (including rotation) of the Meetings and conferences, > Role of local host, > Visa and travel support, > Role of hosts and sponsors, > Expected language services to be provided at ICANN meetings and > conferences, > Remote participation, > Outreach (during the Meetings and conferences). > Methodology, Budget & Support > > The working methodology will be determined by the Chairman, in > consultation with the working group, including: > > How often the working group will meet and how (telephonic, face-to- > face); > Best time and day on which to meet; > How long the meetings will last; > When notice will be provided and when materials will be distributed > before the meeting. > English is the working language. > > ICANN Staff support will be made available to the working group. > External expertise may be provided upon request. > > Timeline > > Proposed deadline for the deliverables of the working group, > including reporting requirements: > > Call for candidates: 12 February 2013 – 3 March 2013, > Applications send to the relevant AC or SO: 4 March 2013, > List of applicants supported by the relevant SO and AC send to the > selectors: 14 March 2013, > Publication of the list of the members of the MSWG: 20 March 2013, > First meeting of the MSWG: week of 25 March 2013, > Discussion in Beijing, > Draft initial report: 21 May 2013, > Draft report for comments: 21 June 2013, > Comment period: 21 June 2013 to 26 July 2013, > Discussion in Durban: 12 July 2013, > Reply Comment period: 26 July 2013 to 30 August 2013, > Last report to the community: 10 October 2013, > Final report to the Board: 28 October 2013, > Board decision during the Buenos Aires ICANN Meeting. > Desired Skillset > > Applicants should possess the following professional and personal > skills: > > Knowledge of ICANN and its working practices and culture; > Knowledge of international meetings; > Team spirit, adaptability, consensus-seeking attitude; > Willingness to learn; > Capacity to reason objectively, putting aside personal opinions or > preconceptions; > Commitment to devote sufficient personal time to the review process. > Call for Applicants > > This call is solely intended for individuals interested in applying > for a position of Volunteer Member, in representation of a > Supporting Organization or Advisory Committee, on the Meeting > Strategy Working Group (MSWG). > > How to apply? > > How to Apply for the Position of Volunteer Member for the MSWG > > Interested individuals are invited to provide the following: > > A resume (maximum three pages); > A letter of motivation; > A Declaration of Interests (the template may be found at:http:// > www.icann.org/en/groups/board/participation/mswg/coi-declaration- > affirmation-14feb13-en.pdf [PDF, 34 KB]) > The Supporting Organization or Advisory Committee he/she wishes to > represent; > Any additional information the Support Organization or Advisory > Committee may require to reach its decision on endorsement. > Candidatures will be forwarded to the Supporting Organization (SO) > or Advisory Committee (AC) identified by the applicant, for > endorsement. SO/AC endorsement will be factored into the selection > process; > Candidatures should be emailed to [log in to unmask] > > The list of all candidates will be published on the ICANN website. > > Deadline > > Candidatures will be accepted until Sunday, 3 March 2013 – 23:59 UTC. > > Compensation > > MSWG Members will not be remunerated. However, travel, meal and > lodging costs for appointed Members to participate in MSWG meetings > will be reimbursed upon request in accordance with ICANN's > community travel support guidelines. > > Contact > > Please contact Renate DeWulf at [log in to unmask] for any > questions you may have. > > 1 The Selectors will establish the number of positions on the MSWG > available for each SO/AC and then determine the composition of the > MSWG in line with a set of requirements and criteria including > meeting objectivity and independence requirements together with > geographical and gender factors. Only candidates who have received > endorsement from a relevant SO/ACs will be considered for membership. > > > > Glen de Saint Géry > GNSO Secretariat > [log in to unmask] > http://gnso.icann.org > IP JUSTICE Robin Gross, Executive Director 1192 Haight Street, San Francisco, CA 94117 USA p: +1-415-553-6261 f: +1-415-462-6451 w: http://www.ipjustice.org e: [log in to unmask]