Begin forwarded message: > From: Glen de Saint Géry <[log in to unmask]> > Date: April 4, 2013 8:27:58 PM PDT > To: liaison6c <[log in to unmask]> > Subject: [liaison6c] Updated proposed Agenda for the GNSO Council > Public Meeting in Beijing 10 April 2013 > > Dear Councillors, > Please find the updated proposed Agenda for the GNSO Council Public > Meeting in Beijing 10 April 2013 at 15:15 local time (07:15 UTC). > https://community.icann.org/display/gnsocouncilmeetings/Agenda+10 > +April+2013 > http://gnso.icann.org/en/meetings/agenda-council-10apr13-en.htm > This agenda was established according to the GNSO Council Operating > Procedures approved 13 September 2012 for the GNSO Council and > updated. > http://gnso.icann.org/en/council/gnso-operating-procedures-13sep12- > en.pdf > For convenience: > An excerpt of the ICANN Bylaws defining the voting thresholds is > provided in Appendix 1 at the end of this agenda. > An excerpt from the Council Operating Procedures defining the > absentee voting procedures is provided in Appendix 2 at the end of > this agenda. > Meeting Times 07:15 UTC > http://tinyurl.com/cu3adns > Coordinated Universal Time 07:15 UTC > 00:15 Los Angeles; 03:15 Washington; 08:15 London; 09:15 Paris; > 19:15 Wellington > Dial-in numbers will be sent individually to Council members. > Councilors should notify the GNSO Secretariat in advance if a dial > out call is needed. > 15:15 - 18:30 Council Public Forum > Presentations by Stakeholder Groups and Constituency Leaders (50 > minutes) > Registries Stakeholder Group – Keith Drazek > Registrars Stakeholder Group – Matt Serlin > Non Commercial Stakeholder Group – Robin Gross > Not-for-Profit Operational Concerns Constituency – Alain Berranger > Non Commercial Users Constituency (NCUC) – Bill Drake > Commercial and Business Users Constituency (BC) – Elisa Cooper > Intellectual Property Constituency (IPC) – Kristina Rosette > Internet Service Providers and Connectivity Providers (ISPCP) – > Tony Holmes > Break (10 minutes) > Item 1: Administrative matters (10 minutes) > 1.1 Roll Call > 1.2 Statement of interest updates > 1.3 Review/amend agenda > 1.4. Note the status of minutes for the previous Council meeting > per the GNSO Operating Procedures: > Draft Minutes of the GNSO Council meeting 14 March 2013 approved on > 30 March 2013. > http://gnso.icann.org/en/meetings/minutes-council-14mar13-en.htm > 1.5. GNSO Projects List http://gnso.icann.org/meetings/projects- > list.pdf > Review main changes. > Comments and/or questions. > Item 2: Opening Remarks from Chair (10 minutes) > Review focus areas and provide updates on specific key themes / topics > Include brief review of Projects List and Action List > Item 3: Consent agenda ([0] minutes) > TBC. > Item 4: MOTION - Initiation of a Policy Development Process (PDP) > on the Translation and Transliteration of Contact Information (10 > minutes) > A Final Issue Report translation and transliteration of contact > information was submitted to the GNSO Council on 21 March 2013 (see > http://gnso.icann.org/en/library). > The Final Issue Report recommends that the GNSO Council should > initiate a Policy Development Process (PDP) limited to the issues > discussed in this report but delay the next steps in the PDP until > the Expert Working Group on gTLD Directory Services completes its > recommendations, in May 2013 with a possible extension, in order to > ensure that the resulting policy recommendations would be > consistent with any new model or approaches to contact data that > may result from the Expert Working Group's deliberations; > As recommended by the WHOIS Policy Review Team the Final Issue > Report also recommends that ICANN should commission a study on the > commercial feasibility of translation or transliteration systems > for internationalized contact data, which is expected to help > inform the PDP Working Group in its deliberations; > ICANN's General Counsel has confirmed that the topic is properly > within the scope of the ICANN policy process and within the scope > of the GNSO. > Link to motion > https://community.icann.org/display/gnsocouncilmeetings/Motions+10 > +April+2013 > 4.1 Reading of the motion (). > 4.2 Discussion of motion. > 4.3 Vote. > Item 5: MOTION - The Trademark Clearing House "Strawman > Solution" (10 minutes) > Link to motion > https://community.icann.org/display/gnsocouncilmeetings/Motions+10 > +April+2013 > 5.1 Reading of the motion (Maria Farrell). > 5.2 Discussion of motion. > 5.3 Vote. > Item 6: MOTION – Policy Concerns Regarding the Registrar > Accreditation Agreement (10 minutes) > Link to motion > https://community.icann.org/display/gnsocouncilmeetings/Motions+10 > +April+2013 > 6.1 Reading of the motion (Wendy Seltzer). > 6.2 Discussion of motion. > 6.3 Vote. > Item 7: UPDATE & DISCUSSION – Preliminary Issue Report on > Uniformity of Reporting (20 minutes) > At its October meeting last year the GNSO Council requested an > Issue Report on the current state of uniformity in the mechanisms > to initiate, track, and analyse policy-violation reports. ICANN > Staff is also explicitly requested to provide its recommendation(s) > on how this issue can be further addressed outside of a PDP if > recommendations in relation to this issue do not require consensus > policies to implement. > > This Report is designated as "preliminary" to allow for community > input and dialogue prior to the publication of the Final Issue Report. > > The Preliminary Issue Report will be updated to reflect community > feedback submitted through this forum. A Final Issue Report will > then be presented to the GNSO Council for its consideration. > > 7.1 Presentation of the Report (Marika Konings). > 7.2 Discussion of the Report and next steps. > Item 8: UPDATE & DISCUSSION – Policy vs. Implementation (15 minutes) > Recent issues highlight an ongoing broader issue regarding the > boundary between policy development and implementation work as well > as the effective integration of policy development and integration > work from the outset. > In addition, the Council is increasingly asked to consider issues > for policy guidance and may well need to look at the evolution of > its own work and processes to accommodate this type of request. > ICANN Staff published a paper intended to facilitate further > community discussions on this topic. Discussions on the Council > mailing list and at subsequent meetings indicate that this is an > area of fundamental interest to the Council. > Following further community discussion in Beijing the Council is to > discuss the current position and to consider next steps from a GNSO > Council perspective. > 8.1 Discussion > 8.2 Next steps > > Item 9: UPDATE & DISCUSSION – Template to request an Issues Report > (10 minutes) > One outcome from the Operations and Organisation meeting that GNSO > Council Leadership held with ICANN staff in Amsterdam earlier this > year, was to develop an online template to complete the request for > an Issue Report. > The objective of this tool is to encourage requestors to gather as > much information as possible and engage in early discussions with > others prior to submitting a request for an Issue Report. The > intended outcome is that by encouraging completion of all the > information requested in the template, it will be possible to > identify what information may still be needed and encourage > collaboration between different interested parties at an early stage. > The template (https://community.icann.org/x/GQllAg) can be > completed by either by following the instructions or by downloading > the word template from the same page. Once completed, Council > members will be able to either create a PDF and submit that > together with a motion to the Council mailing list, or insert the > relevant wiki link in the motion. Please note that this template is > tailored to requests for Issue Reports as defined in the PDP Manual. > > The template is still in draft form and the Council is to discuss > its usefulness, consider accepting it for future issue reports and > consider also where similar templates could be used elsewhere. > 9.1 – Discussion > 9.2 – Next steps > Item 10: Any Other Business (5 minutes) > Item 11: Open Microphone > Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article > X, Section 3) > 9. Except as otherwise specified in these Bylaws, Annex A hereto, > or the GNSO Operating Procedures, the default threshold to pass a > GNSO Council motion or other voting action requires a simple > majority vote of each House. The voting thresholds described below > shall apply to the following GNSO actions: > a. Create an Issues Report: requires an affirmative vote of more > than one-fourth (1/4) vote of each House or majority of one House. > b. Initiate a Policy Development Process ("PDP") Within Scope (as > described in Annex A): requires an affirmative vote of more than > one-third (1/3) of each House or more than two-thirds (2/3) of one > House. > c. Initiate a PDP Not Within Scope: requires an affirmative vote of > GNSO Supermajority. > d. Approve a PDP Team Charter for a PDP Within Scope: requires an > affirmative vote of more than one-third (1/3) of each House or more > than two-thirds (2/3) of one House. > e. Approve a PDP Team Charter for a PDP Not Within Scope: requires > an affirmative vote of a GNSO Supermajority. > f. Changes to an Approved PDP Team Charter: For any PDP Team > Charter approved under d. or e. above, the GNSO Council may approve > an amendment to the Charter through a simple majority vote of each > House. > g. Terminate a PDP: Once initiated, and prior to the publication of > a Final Report, the GNSO Council may terminate a PDP only for > significant cause, upon a motion that passes with a GNSO > Supermajority Vote in favor of termination. > h. Approve a PDP Recommendation Without a GNSO Supermajority: > requires an affirmative vote of a majority of each House and > further requires that one GNSO Council member representative of at > least 3 of the 4 Stakeholder Groups supports the Recommendation. > i. Approve a PDP Recommendation With a GNSO Supermajority: requires > an affirmative vote of a GNSO Supermajority, > j. Approve a PDP Recommendation Imposing New Obligations on Certain > Contracting Parties: where an ICANN contract provision specifies > that "a two-thirds vote of the council" demonstrates the presence > of a consensus, the GNSO Supermajority vote threshold will have to > be met or exceeded. > k. Modification of Approved PDP Recommendation: Prior to Final > Approval by the ICANN Board, an Approved PDP Recommendation may be > modified or amended by the GNSO Council with a GNSO Supermajority > vote. > l. A "GNSO Supermajority" shall mean: (a) two-thirds (2/3) of the > Council members of each House, or (b) three-fourths (3/4) of one > House and a majority of the other House." > Appendix 2: Absentee Voting Procedures (GNSO Operating Procedures 4.4) > 4.4.1 Applicability > Absentee voting is permitted for the following limited number of > Council motions or measures. > a. Initiate a Policy Development Process (PDP); > b. Approve a PDP recommendation; > c. Recommend amendments to the GNSO Operating Procedures (GOP) or > ICANN Bylaws; > d. Fill a Council position open for election. > 4.4.2 Absentee ballots, when permitted, must be submitted within > the announced time limit, which shall be 72 hours from the > meeting's adjournment. In exceptional circumstances, announced at > the time of the vote, the Chair may reduce this time to 24 hours or > extend the time to 7 calendar days, provided such amendment is > verbally confirmed by all Vice-Chairs present. > 4.4.3 The GNSO Secretariat will administer, record, and tabulate > absentee votes according to these procedures and will provide > reasonable means for transmitting and authenticating absentee > ballots, which could include voting by telephone, e- mail, web- > based interface, or other technologies as may become available. > 4.4.4 Absentee balloting does not affect quorum requirements. > (There must be a quorum for the meeting in which the vote is > initiated.) > ---------------------------------------------------------------------- > ------ > Local time between March and October, Summer in the NORTHERN > hemisphere > ---------------------------------------------------------------------- > ------ > Reference (Coordinated Universal Time) UTC 07:15 > ---------------------------------------------------------------------- > ------ > California, USA (PST) UTC-8+1DST 00:15 > New York/Washington DC, USA (EST) UTC-5+1DST 03:15 > Rio de Janiero, Brazil (BRST) UTC-3+1DST 04:15 > Montevideo, Uruguay (UYST) UTC-3+1DST 04:15 > Edinburgh, Scotland (BST) UTC+0DST 08:15 > London, United Kingdom (BST) UTC+0DST 08:15 > Abuja, Nigeria (WAT) UTC+1+0DST 08:15 > Bonn, Germany (CEST) UTC+1+0DST 09:15 > Stockholm, Sweden (CET) UTC+1+0DST 09:15 > Ramat Hasharon, Israel(IST) UTC+2+0DST 10:15 > Karachi, Pakistan (PKT ) UTC+5+0DST 12:15 > Beijing/Hong Kong, China (HKT ) UTC+8+0DST 15:15 > Perth, Australia (WST) UTC+8+0DST 15:15 > Wellington, New Zealand (NZDT ) UTC+12+1DST 19:15 > ---------------------------------------------------------------------- > ------ > The DST starts/ends on last Sunday of October 2013, 2:00 or 3:00 > local time (with exceptions) > ---------------------------------------------------------------------- > For other places see http://www.timeanddate.com > http://tinyurl.com/cu3adns > > > Glen de Saint Géry > GNSO Secretariat > [log in to unmask] > http://gnso.icann.org > IP JUSTICE Robin Gross, Executive Director 1192 Haight Street, San Francisco, CA 94117 USA p: +1-415-553-6261 f: +1-415-462-6451 w: http://www.ipjustice.org e: [log in to unmask]