As discussed in our policy team meetings, the RDRS small team that
advised on the creation of the new SSAD, otherwise known now as the
Registration Data Request Service or RDRS, is now transitioning out (or
ceasing to exist) and is being replaced by a Standing Committee. I have
agreed to stay on as a Standing Committee member, and this has been
approved by the Policy Committee, but we still need folks to volunteer
to shadow or perform as alternates in case I have to miss a meeting.
This is a great opportunity to learn about how the WHOIS has
transitioned into this new service, and I would be happy to mentor/help
anyone who cares to volunteer.
I don't expect the workload to be too heavy, although I do have my
fingers crossed as I say this. Nothing about the WHOIS transition to
data protection compliance has been as easy as it should have been......
Relevant documentation is below....
Kind regards,
Stephanie Perrin
-------- Forwarded Message --------
Subject: Re: [Ext] Re: REMINDER| ACTION NEEDED | Call for volunteers -
RDRS Standing Committee | Response needed by 10 November 2023
Date: Mon, 13 Nov 2023 13:45:21 +0000
From: Terri Agnew <[log in to unmask]>
To: Stephanie Perrin <[log in to unmask]>
CC: Tomslin Samme-Nlar <[log in to unmask]>, [log in to unmask]
<[log in to unmask]>, [log in to unmask] <[log in to unmask]>, Caitlitra n Tubergen
<[log in to unmask]>, [log in to unmask] <[log in to unmask]>,
Andrea Glandon <[log in to unmask]>, Marika Konings
<[log in to unmask]>, Steve Chan <[log in to unmask]>
Hi Stephanie,
Very good news, we have you noted and additional information will be
sent shortly.
Kindest regards,
Terri
*From: *Stephanie Perrin <[log in to unmask]>
*Date: *Friday, November 10, 2023 at 12:49 PM
*To: *Terri Agnew <[log in to unmask]>
*Cc: *Tomslin Samme-Nlar <[log in to unmask]>, "[log in to unmask]"
<[log in to unmask]>, "[log in to unmask]" <[log in to unmask]>, Caitlin Tubergen
<[log in to unmask]>, "[log in to unmask]"
<[log in to unmask]>, Andrea Glandon <[log in to unmask]>, Marika
Konings <[log in to unmask]>, Steve Chan <[log in to unmask]>
*Subject: *[Ext] Re: REMINDER| ACTION NEEDED | Call for volunteers -
RDRS Standing Committee | Response needed by 10 November 2023
Hi Terri,
NCSG agrees that I should stay on this team. We are still looking for
alternates in case I can't make a meeting.
Kind regards, Steph Perrin
Sent from my iPhone
On Nov 7, 2023, at 09:22, Terri Agnew <[log in to unmask]> wrote:
**REMINDER - Response needed by 10 November 2023
Dear EPDP Phase 2 small team member,
As you are aware, the GNSO Council recently approved the charter
[gnso.icann.org]
<https://urldefense.com/v3/__https:/gnso.icann.org/sites/default/files/policy/2023/draft/draft-rdrs-standing-committee-08sep23-en.pdf__;!!PtGJab4!_lc2hf8TT-LKJp0av5q_y3QWgPI1nzmy7Xrs8tgPRGtZ6rL-tBcnOm85X7vWkpDcZu58V3UP6O5BVhm-LtRM5JwE6A$>for
the Registration Data Request Service (RDRS) Standing Committee,
which will help inform the next steps on the SSAD policy
recommendations. Once the RDRS goes live, currently foreseen for
late November 2023, this small team will cease to exist, and any
remaining activities will be taken over by the Standing Committee.
While many of you have already indicated your willingness to
continue, please formally confirm your interest to continue as a
member of the Standing Committee _by responding to this message by
10 November at the latest_. Per the charter, you / your appointing
group may also identify an alternate to take your place in case of
absence. Such alternates are expected to have been part of the
Standing Committee as observers to ensure that they are up to speed
on the discussions.
The charter also foresees that “On the suggestion of the Standing
Committee, the Chair may invite external participants with specific
expertise or knowledge to contribute to Standing Committee
deliberations”. If there are any external participants that you want
to recommend inviting, please share these recommendations, and they
will be passed on to the Chair once selected.
As a reminder, you will find hereunder the Standing Committee’s
scope of work and expected deliverables.
With best regards,
GNSO Secretariat
<image001.png>
*Scope *
The Standing Committee is tasked to review the data that will be
produced by ICANN org on a monthly basis following the launch of the
RDRS (see data points outlined here). The Scoping Team is expected
to analyze the data and consider:
Assignment #1. Trends that can be identified over a month-by-month
period;
Assignment #2. Possible technical updates* that should be considered
to RDRS and/or related messaging and promotion (recognizing that the
RDRS will only be running for a two-year period and limited
resources may be available to implement such updates);
Assignment #3. Specific lessons learned that should be factored into
the consideration of how to proceed with the SSAD recommendations;
Assignment #4. Suggestions to the Council for a proposed
recommendation(s) to the ICANN Board in relation to the
consideration of the SSAD recommendations**.
Although the monthly data reports are expected to be made available
to the Council, it is not the expectation that the Standing
Committee will provide a monthly analysis of this data to the
Council as it may be necessary to review the data over a longer time
period before certain conclusions can be drawn. As noted in the
small team’s addendum: “Any conclusions and/or recommendations
stemming from this review, would be provided to the GNSO Council for
a decision on further steps. Although the reports are expected to be
provided on a monthly basis, in line with the preliminary report,
the small team anticipates that any conclusions and/or
recommendations in relation to the SSAD recommendations would only
be developed after 6-month intervals, up to a maximum of two years,
at which point a decision has to be taken on how to proceed (if a
decision has not been made before that time). To be clear, although
further enhancements may be considered by ICANN org based on the
actual experience with the Whois Disclosure System once it is
operational, it is not the intent or objective of the 6-month
intervals to focus on technical enhancements for the Whois
Disclosure System".
*Any requests to ICANN org for substantial updates requiring
significant resources need to be reviewed and approved by the GNSO
Council. If there is disagreement between the Standing Committee and
ICANN org in relation to the technical updates requested, the
Council liaison is expected to mediate, and escalate to the GNSO
Council as deemed necessary.
** As noted in the small team’s preliminary report: “As part of the
checkpoint review, it would also be discussed what happens with the
SSAD proof of concept once the 2-year period ends. The small team
noted that it would not be prudent to decide this at the outset as
it will depend on the take up and use of the SSAD proof of concept.
However, while decisions are taken and/or until a replacement
solution is agreed, the small team can envision maintaining the
proof of concept tool online, in existing or modified format, if it
is proven useful enough, noting that there will be cost implications
associated with such a decision. The small team does expect that
before the 2-year period ends clarity is provided on the expected
next steps in relation to the EPDP Phase 2 SSAD Recommendations
which could include: 1) Approval of EPDP Phase 2 SSAD
recommendations (in current or modified format) which would replace
the SSAD proof of concept; 2) Determination that adoption of EPDP
Phase 2 SSAD recommendations is not in the best interest of the
ICANN community or ICANN and termination of SSAD proof of concept;
3) Modification of EPDP Phase 2 SSAD recommendations by GNSO Council
informed by SSAD proof of concept findings; 4) A variation and/or
combination of the above scenarios.”
*Deliverables*
The Standing Committee shall establish its expected meeting cadence
following its first meeting and shall consider how and how often it
expects to communicate to the Council in relation to assignments #1
and #2 before it ultimately shares its expected reporting cadence
with the Council. In relation to assignments #3 and #4, the Standing
Committee may communicate findings and recommendations to the
Council on an ongoing basis, but the expectation is that towards the
end of the two-year period for which the RDRS will run, the Standing
Committee will compile its findings and recommendations in relation
to assignments #3 and #4 in the form of a report. The Standing
Committee should consult with the GNSO Council on whether this
report should be published for public comment. The Chair is expected
to provide regular updates to the GNSO Council on the status of work
and timeline for implementation. This can be done in writing or
through updates during Council meetings.