We also need to submit our questions to the board by tomorrow (21 February). Julf On 16/02/2024 17:57, Johan Helsingius wrote: > The board is asking us two questions, the deadline is 21 February. > > - There is an ICANN CEO goal to have the organization develop and > implement a communications and engagement strategy to address the WSIS > 20-year review - what are the NCSG’s views on ICANN engagement > priorities and strategies in this space? > > - Engagement with between groups and bodies in the ICANN space is > continuing to evolve, including with the introduction of session in the > Prep Week and breakout rooms on specific issues of current interest - > does the NCSG have views on these new approaches or how to continue > improving engagement strategies? > > Julf > > > > > /Sent on behalf of Tripti Sinha, Chair, ICANN Board of Directors/// > > DearNon/c//ommercial Stakeholder Group///Leaders, > > **Please reply no later than Wednesday 21 February 2024** > > The Board and I are very much looking forward to meeting with you All, > in Puerto Rico, for ICANN79 (02-07 March). > > It will be our first meeting of 2024, another important and exciting > year for ICANN as we continue to work together on multiple fronts: the > first phase of applications to the ICANN Grant Program to be opened in > the forthcoming weeks, the new five-year Strategic Plan currently being > drafted and of course the Next Round of new gTLDs, to name a few. > > As announced last year, wehave also continued working on enhancing our > partnership with the community. For the upcoming ICANN Public Meeting > (ICANN79),the Board is planning to hold an open engagement session, > which we hope will be another opportunity for interested community > members to engage directly with the Board on specific topics. *This > session will be part of ICANN79 Prep week and will be held on Wednesday > 21 February at 16:30 UTC.* > > This 60-minute engagement session will include three breakout rooms > hosted by different Board members, each covering a different topic. > Following a brief welcome plenary, community members will be asked to > join one of the three breakout rooms for a 40-minute discussion with the > Board hosts for that topic. Attendees will be able to move freely > between the three breakout rooms. The session will conclude with all > attendees coming together to hear each Board host’s summary of the > discussions in their respective breakout rooms. > > ** > > *Topic 1: FY26-30 Strategic Planning* > > •Led by Maarten Botterman and Chris Buckridge > > •Format of the engagement: discussion and soliciting input > > •Description: In this breakout room, the Board hosts will seek input > from attendees on how the input from the community – including through > the various environmental scans, strategic trend outlook sessions and > other consultations – can form the basis of the strategic objectives and > goals for the next Five-Year Strategic Plan, and what metrics should be > included as part of the Plan. > > *Topic 2**:**The Board’s Role & Responsibilities **w**hen Board-Adopted > Policies Do Not Address the Problems They Were Developed to Solve* > > • Led by Becky Burr and Alan Barrett > > • Format of the engagement: discussion and input > > • Description: In this breakout room, the Board hosts will > invite community feedback on how to handle situations where it becomes > clear that community-developed gTLD policies adopted by the Board are > superseded by subsequent events or are otherwise not able to, or can no > longer, resolve the problems they were designed to address. There is > currently no Bylaw or process for such a circumstance, other than the > Board requesting that the community initiate another full policy > development process. As the Board continues to engage with the GNSO on > this topic, the community is invited to brainstorm possible solutions. > > *Topic 3: Environmental Sustainability at ICANN* > > • Led by Sally Costerton and León Sanchez > > • Format of the engagement: discussion and soliciting input > > • Description: In this breakout room, the Board hosts will > solicit community input on how to best advance ICANN’s environmental > sustainability efforts, in line with FY24 CEO Goal 8. Drawing on the > expertise of the community will help shape the dialogue for more > sustainable planning for ICANN meetings and operations. > > The Board is very much looking forward to this new engagement > opportunity and hopes that you will participate actively. > > It is to be noted that there will be technical limitations to the use of > breakout rooms such as: no translation or transcription services > available. Yet the ICANN Staff will support this engagement session and > take notes. If this experiment is successful, we could replicate it > moving forward. > > Meanwhile though, it is important that we continue listening to your > specific needsduring our bilateral sessionsand we are also therefore > keeping to the practice of asking questionsto _your_Group ahead of our > joint session in Puerto Rico: > > *- There is an ICANN CEO goal to have the organization develop and > implement a communications and engagement strategy to address the WSIS > 20-year review - what are the NCSG’s views on ICANN engagement > priorities and strategies in this space? > > - Engagement with between groups and bodies in the ICANN space is > continuing to evolve, including with the introduction of session in the > Prep Week and breakout rooms on specific issues of current interest - > does the NCSG have views on these new approaches or how to continue > improving engagement strategies?* > > > We look forward to hearing your thoughts on this soon. > > We would be grateful if you could send to Board Operations > ([log in to unmask] <mailto:[log in to unmask]>) the > questions you would like the Board to address during our face-to-face > meetings. Given the finite time available for these meetings, please > list your questions in order of priority.We would also appreciate > getting your questions no later than *_Wednesday 21 February, 2024_*. > > Looking forward to engaging discussions during Prep Week and ICANN79! > > Best regards, > > Tripti Sinha > > Chair, ICANN Board of Directors