Hello,

pls see below a request from Steve Crocker and Sally Costerton about the
Icann 50 meeting schedule. They are proposing some changes and asking us
feedback about it. The ISPCP has responded in favor of option 1. A quick
look at the options I also think option 1 looks ok.  Any comments or
observations?

Magaly

---------- Forwarded message ----------
From: Jonathan Robinson <[log in to unmask]>
Date: Mon, May 5, 2014 at 7:54 AM
Subject: [council] FW: [Soac-infoalert] ICANN 50 possible Thursday change
To: [log in to unmask]


All,



See below and please provide any feedback you may have ASAP.



I know some feel very strongly about the public forum but, given the High
Level (Government) meeting taking place on Monday in London, a once-off
schedule change may be a good idea?



What is being asked for  is guidance or feedback on 1 or 2 as a preferred
option.



Thanks,





Jonathan





*From:* [log in to unmask] [mailto:
[log in to unmask]] *On Behalf Of *Steve Crocker
*Sent:* 02 May 2014 20:02
*To:* [log in to unmask]
*Cc:* Sally Costerton; Tanzanica S. King; Jim Trengrove; Icann-board ICANN;
Nick Tomasso; Theresa Swinehart; Duncan Burns
*Subject:* Re: [Soac-infoalert] ICANN 50 possible Thursday change



Folks,



Sally Costerton and I thank you all for your helpful responses to my
earlier note on the idea of changing the Thursday agenda to accommodate
more time for the public dialogue we need to deliver at our forthcoming
London meeting.  We are acutely conscious that the combination several
major one-off events - the High Level Government Meeting (HLGM)  and the
two public consultations are putting significant pressure on the agenda for
ICANN50.



We are juggling trying to maximise flexibility for SOACs to do their work,
access to the HLGM and the need to provide slots for Hot Topics for cross
community dialogue with minimal agenda conflict.



Having considered your feedback and consulted with staff, we suggest two
options below.   *Please pick one and let us know over the next day or two.*




   1. We make the changes to Thursday as suggested and support this by
   running an additional IANA stewardship transition session on Monday after
   the opening session and provide support to the SOAC groups to find
   alternative slots on the agenda in addition to the early Thursday slot as
   needed.  We pilot remote hubs using two-way video and hopefully a YouTube
   channel.  The use of remote hubs actually doubled participation at
   NETmundial so could be a real opportunity to diversify input.



   2. We keep Thursday as it usually runs with a four hour public forum and
   run two consultation sessions - one on the IANA stewardship transition and
   one on the ICANN accountability dialogue on a 'normal' schedule - this
   would be Monday or Wednesday to get time that is minimally conflicted.
    This would be much like Singapore.  We would not set up the video remote
   hubs in this case or possibly the YouTube channel.  This would maintain the
   full Public Forum but reduce the time and attention for the two
   consultation sessions.  Also the Monday sessions will have to run parallel
   to the HLGM and we know that UKG have requested a session on IANA oversight
   transition led by Larry Strickling.



Finally we are very aware that the community wants to improve the issue of
agenda conflict at ICANN meetings.  This topic was addressed in detail by
the Meeting Strategy Working Group which recently had its report out for
public comment.  There was a previous opportunity to see this but in case
you haven’t, not here is a copy of the recommendations
http://www.icann.org/en/groups/board/participation/mswg/recommendations-25feb14-en.pdf



If you can let us know which option you prefer over the next 48 hours we
would appreciate it.  If we go for option 1 we need to let the community
know early next week so that they can confirm travel and we can start the
call to set up the hubs.



Thanks,



Steve Crocker and Sally Costerton



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